Permitting Coordinator

Miller Transfer is a legal and specialized flatbed carrier with over 55 years of experience transporting machinery and over-dimensional freight throughout the United States, Canada, and Mexico. When the load is complex and the stakes are high -- our customers call us.

We are growing our Heavy Haul team and looking for our next Permit Coordinator to support drivers and terminals across the country. This is a critical role at the heart of our operations -- the person who makes sure every oversized load moves legally, safely, and on time.

What You Will Do

• Plan routes for oversize and overweight vehicles and loads
• Order, receive, and verify accuracy of all permits
• Communicate directly with drivers on permit status, routes, and delivery changes
• Provide continual updates to operations and maintenance teams on equipment needs, size and weight limits, and permit revisions
• Schedule pilot cars, state police escorts, and Department of Transportation escorts
• Process required documentation for Canadian border crossings
• Prepare weekly and monthly operations reports and cost tracking
• Attend daily and weekly team meetings
• Be available to take driver calls after hours when needed

What You Bring

• Previous permitting experience with a transportation company or permit service provider -- this is essential
• Outstanding phone and email communication skills -- you are the voice our drivers and partners rely on
• Highly motivated with a strong work ethic and the ability to perform under pressure
• Exceptional attention to detail and organizational skills -- permits leave no room for error
• A proactive problem solver who anticipates issues before they become problems
• Strong proficiency in Microsoft Office with emphasis on Excel
• Ability to travel up to twice per year for educational conferences
• Bachelor's degree preferred

Why Miller Transfer

• A well established and respected name in specialized heavy haul transportation since 1968
• A close knit team where your work is seen, valued, and directly impacts operations every single day
• A role with real responsibility -- not just processing paper but keeping complex loads moving across North America

Pay: $22.00 - $25.00 per hour

Expected hours: 40.0 – 45.0 per week

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Life insurance
• Vision insurance

Application Question(s):

• Do you have experience ordering permits ?
• Our company hiring policy requires a pre employment hair follicle and urine drug test, please acknowledge you understand this requirement with YES

Work Location: In person

Salary : $22 - $25