Assistant Project Manager

Job Description

Founded in 1997 in Baltimore, MD, Miller Construction Services, Inc. is a general contracting and construction management firm that emerged as an extension of Miller Refrigeration, a service-based company established in 1990. With over 25 years of experience, Miller Construction has expanded its services to deliver high-quality projects across the East Coast, Midwest, Texas, and beyond. Our strong, customer-first ethos drives us to treat every client as a valued member of the Miller family. This commitment to relationships extends to our employees, fostering a culture of appreciation where well-being and professional growth are prioritized at every level.

JOB DESCRIPTION:

Miller Construction Services, a trusted leader in the industry, is seeking a skilled and dedicated Assistant Project Manager to join our team. This individual will play a critical role in supporting the full project lifecycle—from proposals and permitting through execution and closeout. Working under the direction of a Project Manager, the Assistant Project Manager will help ensure projects are properly documented, compliant, and executed efficiently.

ROLE AND RESPONSIBILITIES:

• Prepare, review, and submit project proposals, estimates, and permit applications.
• Track permitting requirements across municipalities and ensure timely approvals.
• Coordinate with inspectors, local officials, and regulatory agencies as required.
• Maintain organized project documentation, including drawings, specifications, permits, and correspondence.
• Assist in developing scopes of work, RFIs, submittals, and bid packages.
• Solicit and track subcontractor and vendor quotes; compile cost estimates for proposals and project planning.
• Support Project Managers with budget tracking, purchase orders, change orders, and invoicing.
• Manage timely and accurate change order documentation, ensuring proper approvals and notifications.
• Track project schedules and updates from field teams, identifying potential risks or delays.
• Coordinate project meetings, document minutes, and follow up on action items.
• Communicate effectively with clients, subcontractors, vendors, and internal teams to ensure alignment and progress.
• Support site teams in resolving field issues, material needs, and schedule adjustments.
• Ensure timely collection and submission of closeout documents, including O&M manuals, warranties, and as-built drawings.
• Maintain compliance with company policies, safety standards, and client requirements.
• Provide day-to-day support to Project Managers to keep construction projects running efficiently.
• Perform additional duties as assigned in support of project execution and company objectives.
  
  

ROLE REQUIRMENTS:

Education:

• High school diploma or equivalent required.
• Associate’s or Bachelor’s degree in Construction Management, Mechanical Engineering, Business Administration, Project Management, or related field preferred.
  
  

Experience:

• 2 years of experience in project coordination, construction administration, or related role.
• Experience in general contracting and/or commercial construction required.
• Familiarity with permitting processes and regulatory compliance is a plus.
  
  

Skills & Competencies:

• Strong organizational skills with high attention to detail.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook); knowledge of project management software a plus.
• Ability to manage multiple priorities in a fast-paced environment.
• Team player with a proactive, solution-focused approach.
• Understanding of construction terminology, documentation, and project lifecycle.
  
  

Company Description

Miller Construction Services, Inc., is a family owned and operated commercial construction and project management company. We have been in business for over 25 years and are excited to welcome you to the team!

Miller Construction Services, Inc., is a family owned and operated commercial construction and project management company. We have been in business for over 25 years and are excited to welcome you to the team!