What are the responsibilities and job description for the Purchasing Administrator position at MillenniumSoft Inc?
Title/Role: IN-IOT-Purchasing Administrator
Worksite Address: 100 N Senate Ave # N551, Indianapolis, IN 46204
Pay Rate:$30.67/hr
Job Short Description
Role Overview:
Worksite Address: 100 N Senate Ave # N551, Indianapolis, IN 46204
Pay Rate:$30.67/hr
Job Short Description
- The Indiana Office of Technology provides cost-effective, secure, consistent, reliable enterprise-technology services to our partner agencies so that they can better serve our mutual customer, the Hoosier taxpayer.
Role Overview:
- The Purchasing Administrator is a subject-matter expert in the procurement of various commodities and services in a cost-effective manner and on a timely basis.
- You will handle sensitive issues when dealing with agency personnel and vendors, supporting the decisions of upper management.
- You will coordinate and execute State procurement functions in accordance with Indiana Code.
- To be a certified buyer for the State, you must take the Indiana Delegation of Purchasing Authority Program (DPAP) classes and pass the DPAP test within four weeks of the date of hire.
- The training is conducted by the Indiana Department of Administration.
- The essential functions of this role are as follows:
- Provide administrative oversight of both automation-related and traditional contract services.
- Purchase on behalf of the agency within a pre-determined delegation authority and consistent with agency purchasing and procurement laws, rules, regulations, and procedures.
- Maintain a substantial file system covering all services or items contracted for by the Agency.
- Perform vendor bid/quote evaluations to determine most responsible and responsive vendor for purchase process.
- Analyze vendor performance issues regarding contract administration Apply State-described vendor percentage preferences to purchases.
- Negotiate, execute, and administer contracts, QPA Agreements and amendments
- Communicate with staff and outside vendors as necessary to solve problems, address complaints, and facilitate the timely processing of purchases.
- Document fully and accurately all purchase processes for auditing purposes. Ensure that all procurement-related documents are completed fully and accurately.
- Act as a resource to provide guidance and assistance for agency procurement agents concerning procedures, policies, and regulations governing all purchasing and contract activities.
- Troubleshoot agency functional issues in PeopleSoft eProcurement, Purchasing, Sourcing, and Supplier Contract Management.
- Establish and maintain assessment criteria according to current procurement rules and statutes.
- The job profile is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
- You must meet the following requirements to be considered for employment:
- Bachelor of Science degree in Accounting, Finance, Purchasing or Business Management or 5 to 8 years of full-time professional experience.
- Broad knowledge in contracting, requisitions and purchasing/procurement, accounting, business administration, fiscal management, or related experience.
- Broad knowledge of state and federal procurement laws, rules, procedures, practices, and forms. Extensive knowledge specific to overseeing and managing contracts.
- Broad knowledge and advanced proficiency with E-Procurement management system and ability to use the Microsoft Suite software.
- Expertise with general project management including financial management, and conflict management. Ability to negotiate contracts and bids.
- Inter-personal relationship skills are a must, and strong communicators with positive attitudes will be most successful in the established work environment.
- Eligible to be bonded and able to accurately handle financial documents.
- You must satisfy the following requirements to continue employment:
- Required to take initial Indiana Department of Administration Purchasing and Procurement training and to attend any further required training.
- Professional experience in purchasing administration, procurement operations, or a closely related function.-- 5 years
- Demonstrated experience in procurement, contract administration, requisition processing, financial mgmt , accounting, or related business operations. -- 5 years
- Knowledge of applicable state and federal procurement laws, regulations, policies, and procedures, including compliance requirements and documentation. --5 years
- Demonstrated experience managing procurement contracts, overseeing vendor performance, evaluating bids, and supporting contract negotiations. -- 5 years
- Experience with general project management including financial and conflict management.-3 years
- Strong interpersonal, written, and verbal communication skills, with demonstrated ability to establish effective working relationships
- Proficiency in Microsoft applications, including Excel, Word, Outlooks, and PowerPoint, to support procurement activities
- Advanced proficiency with electronic procurement (eProcurement) systems
- Bachelor's degree in Accounting, Finance, Purchasing or Business Management
- Experience supporting procurement operations within a government or public-sector environment, preferably within Indiana state government
- Professional procurement certification (e.g., CPPB, CPPO, CPSM, or prior DPAP)
- Experience procuring IT goods and services including software, hardware, and telecom
Salary : $31