What are the responsibilities and job description for the General Accountant - Urgent Need (Onsite role) position at MillenniumSoft Inc?
Job Title - Accountant, General
Job Location -San Diego, California
Duration: 6 Months
Job Description -
Role will support day‑to‑day accounting, billing, accounts receivable, AP processing, and close activities. This role is highly hands-on and will work across multiple systems (QuickBooks, Maxio, Salesforce, JPMorgan, and SharePoint) to ensure timely invoicing, cash application, reconciliations, reporting, and month‑end close support. The role will closely partner with internal stakeholders, GBS, and downstream accounting teams to maintain operational stability.
Key Responsibilities
Revenue, Billing & Accounts Receivable
Job Location -San Diego, California
Duration: 6 Months
Job Description -
Role will support day‑to‑day accounting, billing, accounts receivable, AP processing, and close activities. This role is highly hands-on and will work across multiple systems (QuickBooks, Maxio, Salesforce, JPMorgan, and SharePoint) to ensure timely invoicing, cash application, reconciliations, reporting, and month‑end close support. The role will closely partner with internal stakeholders, GBS, and downstream accounting teams to maintain operational stability.
Key Responsibilities
Revenue, Billing & Accounts Receivable
- Prepare and process monthly and weekly invoicing for subscription and hardware revenue using QuickBooks, Maxio, and Salesforce
- Support new deal invoicing and processing of new opportunities, including transaction configuration in Maxio and alignment with Salesforce data
- Perform manual hardware invoicing and resolve billing exceptions
- Monitor and manage the shared AR inbox, responding to customer inquiries related to invoices, POs, contracts, payment status, and account updates
- Apply customer cash receipts and research discrepancies using QuickBooks and JPMorgan bank data
- Support expired transaction reviews and follow up on unresolved billing or payment issues
- Perform weekly bank reconciliations using QuickBooks and JPMorgan extracts
- Identify and support intra-business unit cash transfers, including researching misdirected payments and coordinating entries
- Track expected customer payments and coordinate with stakeholders on payment timing and resolution
- Prepare and submit monthly sales and operational reports, including:
- Sales reporting
- State sales tax reporting using custom QuickBooks reports and Excel templates
- Support Canada-related reporting activities (sales reporting, deferred revenue schedules, manual billings, and cash application) as part of transition readiness
- Assist with annual property tax, 1099s, and verification activities as needed
- Record and support close entries, including:
- Deferred revenue
- Royalties
- Prepaids and amortization
- Commissions
- System load entries
- Assist with day‑1 flash reporting and post-close support
- Ensure documentation is saved and maintained in SharePoint and close support folders
- Work across multiple finance and operations systems, including:
- QuickBooks (US & Canada)
- Maxio
- Salesforce
- JPMorgan banking tools
- SharePoint
- 3-5 years of experience in accounting operations, AR, billing, or finance support
- Hands-on experience with QuickBooks and accounting under US GAAP (required); Maxio and Salesforce experience strongly preferred
- Comfort working in manual, transition-state environments with evolving processes
- Strong attention to detail and ability to manage recurring deadlines (weekly and monthly)
- Solid communication skills for customer, internal, and cross‑functional interactions
- Proficiency in Excel and shared documentation tools (SharePoint)
- Bachelors degree in Accounting and/or CPA Experience supporting SaaS or subscription-based revenue models
- Exposure to month-end close in a multi-entity environment
- Experience working with bank reconciliations and cash application
- Background supporting ERP or finance transformation projects is a plus
- Accurate and timely invoicing and cash application
- Minimal AR backlog and responsive customer communication
- Clean bank reconciliations and reliable reporting