What are the responsibilities and job description for the Facility Coordinator position at Millennia Housing Management?
Millennia Commercial Group is looking for a Facility Coordinator for our commercial building located in the Greater Cleveland Area.
Position Overview
This position is for an on-site facility coordinator with hours daily Monday through Friday. Hours will be 7 am until 4 pm (possible adjustment of these hours) that will be responsible for maintaining a 40,000 square foot headquarter facility at a first class level of service by monitoring daily the building structure, exterior grounds, and interior employee spaces for routine maintenance, appropriate functioning of equipment. In addition, responsibilities include interaction with personnel for efficient handling of all deliveries, all day to day service requests, and coordination inventory. Special events will need to be covered on an as-needed basis.
Essential Functions
Conference Rooms
- Coordinate and set-up conference rooms as needed
- Coordinate refreshments and/or catering
Engineering/Work Orders
- Monitor and prioritize work orders for daily routine maintenance items and track time
- Coordinate with Director of Operations on as needed basis to schedule repairs/replacements for efficient operations of building
- Monitor building for maintenance items and report to Director of Operations
- Ability to understand building mechanical systems for efficient operation and report to Director of Operations if/when required
- Daily rounds of facility to report deficiencies
- Understand generator use
Security
- Assist Evacuation Administrator as it relates to Floor Warden Program
- Fire Extinguisher inspection
Other
- Special projects as they arise
- May be required to maintain logs of information as requested
- Assist with managing outside contractors
- Additional responsibilities as assigned
Qualifications/Requirements
- High School Diploma/Some College/Degree
- Ability to work in a highly flexible and adaptable manner
- Able to work with and manage various levels of an organization as well as with vendors/suppliers and contractors
- Flexible hours may be required
- Ability to prioritize
- Self-disciplined
- Self motivated
- Overtime may be required
- Detail oriented