MCES Secretary 2026-2027

Elementary School Secretary

DEPARTMENT: Name of school

TERMS OF EMPLOYMENT: 11 month (210 days)

SALARY:  Based on Bulloch County Schools salary/supplement schedule

FLSA STATUS: Non-Exempt

REPORTS TO:  Principal or designee

JOB CODE:  430

POSITION SUMMARY:

The secretary is responsible for maintaining general office procedures within the front office.  This position will be the main point of contact to all stakeholders who enter the school.  

REQUIRED QUALIFICATIONS:

• High school diploma/GED.

• At least three years experience in a clerical/secretarial position.

• Experience and knowledge with computers and fundamental technology.

• Experience with filing and record keeping.

• Ability to be flexible and multitask.

• Experience working with a diverse group of people.
• Embodies the core values of the district; relational, purposeful, reflective, resourceful, courageous and accountable.

• Must be able to satisfactorily perform each essential functions of the position.  When appropriate, reasonable accommodations will be provided to afford persons with disabilities an opportunity to perform the essential functions of the position.

• Must be able to provide a criminal background check with results that adhere to Bulloch County Board of Education Policy GAK(1).

PREFERRED QUALIFICATIONS:

• Bachelor’s degree.
• Experience working in a K-12 environment.

DUTIES AND RESPONSIBILITIES:

• Assists in establishing and maintain general office procedures.
• Answers phone and directs calls as necessary.
• Greets all incoming traffic and ensures proper sign-in process is followed.
• Keeps record of all written and verbal correspondence for the office.
• Routes all correspondence/messages to appropriate school personnel.
• Assists with processing and disseminating mail as assigned.
• Inventories and requests office supplies and materials necessary for day to day operations.
• Assists in establishing and maintaining appropriate yearly records and reports as required by the system and school.
• Maintains accurate and readily accessible records on all correspondence.  
• Processes monthly attendance reports.
• Types and assembles correspondence, memos, reports, budgets, handbooks and other materials.
• Assists in scheduling daily appointments and meetings.
• Prepares materials for presentations, workshops, in-service days, conferences, etc.
• Assists with bus and car duty as needed.
• Assists with student registration as needed.
• Performs other duties as requested. 

PERFORMANCE FACTORS: 

• Light Work:  Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and or a negligible amount of force constantly to move objects.  If the use of arm and/or leg controls requires exertion of force greater than that for sedentary work and the worker sits most of the time, the job is rated light work.
• Interaction with Others:  Ability to maintain, on a regular and consistent basis, relationships that are characterized by high expectations, teamwork, and collaboration.  Ability to be flexible relative to daily routines.  Ability to demonstrate sensitivity to the differences among diverse populations.
• Concentration:  Ability to maintain workflow and thought processes in the presence of frequent distractions.  Ability to ignore irrelevant sights or sounds and intrusive thoughts or stimuli.  Ability to manage multiple tasks simultaneously with only few or no errors.
• Stressful Circumstances:  Ability to produce quality work when short or unexpected deadlines are presented.  Ability to adjust work processes without incident when new and unexpected directions are given relative to a project that may be in process.  Ability to maintain composure and not compound a situation when interacting with persons who may be angry, demanding or otherwise less than polite.
• Independent Judgment:  Ability to complete work tasks without being given precise directions relative to work steps or the final project.
• Organizational Skills:  Ability to establish priorities, simultaneously manage multiple tasks; and deliver a quality work product by a designated deadline.
• Public Contact:  Ability to communicate professionally and effectively, both verbally and in writing, with superiors, colleagues, parents, and other individuals within and external to the school system.  Ability to demonstrate professionalism while interacting with others and to maintain constructive working relationships.
• Attendance and Dependability:  Ability to report to work at the scheduled time and to seldom be absent from work.  Demonstrate prompt and regular work attendance.  Process appropriate paperwork to authorize absences in accordance with school system procedures.  Ability to complete work in a timely, accurate manner and to be conscientious about work performance.

EVALUATION: Performance will be evaluated annually by the Superintendent or designated supervisor in accordance with Policy GBI - Evaluation of Personnel.

Job descriptions are designed and intended only to summarize the essential duties, responsibilities, qualifications, and requirements for the purpose of clarifying the general nature and scope of a position's role.  Job descriptions do not list all tasks an employee might be expected to perform.