Office Manager

The Essential Functions of this position are:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Welcome all visitors at the door, monitor visitors in the building and follow visitor protocol using Navigate360 platform.
• Communicate with both internal and external parties while maintaining a professional tone, language, for both oral and written communication.
• Create and disperse memos, schedules, etc.
• Manage calls to staff.
• Schedule various meetings/appointments including PPTs, observations, and visitor tours.
• Manage and monitor online calendar.
• Manage student information (e.g., parent contact, transportation, and district information) in Snowman software as needed, while maintaining confidentiality.
• Maintain timely attendance tracking for the students and staff.
• Input restraint and seclusion documentation into the state platform within 48 hours of incident.
• Assist instructional staff as needed (e.g., call parent to pick up sick student; call transportation company if bus is late).
• Assist with special projects.
• Provide administrative office support and backup when needed.
• Manage mail by checking mailbox daily, mail envelopes, packages as necessary (add postage, schedule pickup, etc.) and schedule deliveries, check for accuracy upon arrival and sign off.
• Manage office supply inventory through ordering, storing and budgeting.
• Maintain purchase orders for company credit card and manage orders for classrooms
• Attend meetings with supervisors and other administrative team members.
• Additional duties as required.

The minimum qualifications and requirements:

• 1-2 years’ administrative experience, preferred.
• Strong interpersonal and teamwork skills.
• Must meet all required state and federal background checks and pre-employment requirements.
• Must be able to prioritize and plan work activities efficiently.
• Must be dependable, able to follow instructions, respond to management direction and improve performance through management feedback.

Milestones Behavioral Services is an equal opportunity employer, providing equal employment opportunity to all qualified employees and applicants and prohibiting unlawful discrimination on the basis of age, ancestry, color, disability (learning, intellectual, mental and/or physical disability), ethnicity, gender identity or expression, genetic information, marital status, national origin, pregnancy, known limitations related to pregnancy, childbirth or related medical conditions, race, ethnic traits historically associated with race (such as hair texture and protective hairstyles), religion, sex, sexual orientation, service in the uniformed services, veteran status, victim of domestic violence status, victim of sexual assault and/or trafficking, or other status protected by applicable law.