Medical Records and Data Entry Specialist

Our Mission is to provide compassionate care and services to empower individuals experiencing substance use disorders, mental illnesses, and homelessness to attain an enhanced quality of life regardless of ability to pay.

Position Profile: The Medical Records and Data Entry Specialist is responsible for accurately entering and managing patient data within electronic health records (EHR) and other medical databases. This role requires a keen attention to detail and a strong understanding of medical terminology to ensure that all data is properly recorded and maintained.

Essential Functions and Responsibilities:

• Accurately enter patient information into EHR systems and databases.
• Verify data for accuracy and completeness.
• Update and maintain patient records as required.
• Assist healthcare professionals in retrieving and managing patient information.
• Ensure compliance with healthcare regulations and data privacy laws.
• Generate reports and summaries as needed for medical staff.
• Maine Homeless Management Information System (HMIS) data entry and reporting
• General Assistance (GA) monthly invoicing
• Collaborate with other departments to ensure data integrity and accuracy.
• Other data entry, record-keeping and reporting duties as needed.

• Proficient in data entry and electronic health record (EHR) systems.
• Previous experience with KIPU, Atrezzo, HMIS, and Microsoft Excel a plus
• Strong attention to detail and accuracy.
• Familiarity with medical terminology and healthcare regulations.
• Excellent organizational and time management skills.
• Ability to work independently and as part of a team.
• Strong communication skills, both written and verbal.

Education and Experience:

High school diploma or equivalent is required; an associate degree in health information technology or a related field is preferred. Previous experience in medical data entry or a similar role is advantageous.

Physical demands and work environment: Freedom of movement on a regular basis, operating office equipment, normal exposure to office environment, ability to lift up to 25lbs, may spend extended periods operating desktop computer, requiring hand-eye coordination and finger dexterity; physical activity requires walking, bending, standing and lifting.

Milestone does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, ancestry, physical or mental disability, age, marital status, or receipt of public assistance in the admission or access to or treatment in its programs or activities.