What are the responsibilities and job description for the Operations Coordinator position at Milestone Construction, Inc.?
Company Description
Milestone Construction, Inc. is a premier commercial general construction company based in Las Vegas, Nevada. We specialize in a wide range of projects, including retail spaces, medical facilities, gas stations, convenience stores, and developments for national brands. The company is committed to delivering quality craftsmanship and innovative solutions across diverse sectors.
Role Description
Milestone Construction, Inc. is growing, and we’re looking for a highly organized Operations Coordinator to support our office and field teams. This role is essential in keeping our commercial construction projects running smoothly — from permitting and bid coordination to scheduling inspections and managing day-to-day operations..
Responsibilities:
Permitting & Documentation
• Prepare and submit building permits
• Coordinate the creation, revision, and distribution of plan sets
• Manage communication and coordination between architects, drafters, engineers, and consultants
• Maintain plan sets, RFIs, submittals, logs, and documentation
• Track inspections, approvals, and compliance items
Bid & Procurement Support
• Send bid invitations and collect subcontractor proposals
• Assist in bid reviews and procurement of long-lead items
• Coordinate material orders and delivery timelines
Office Field Coordination
• Schedule city inspections and site walk-throughs
• Coordinate with project managers, superintendents, subcontractors, and vendors
• Distribute updated drawings and project information
Contract & Administrative Support
• Prepare subcontract agreements, purchase orders, and change orders
• Maintain compliance documents (W-9s, COIs, lien releases)
• Assist with pay applications and organize job file management
General Office Duties
• Support daily office operations and communication
• Maintain calendars, meeting coordination, and project workflows
- • Keep digital and physical files organized
Requirements:
- Bachelor’s degree required (Business, Construction Management, or related field preferred)
- 2–3 years of experience in construction, development, or a similar operations/coordination role
- Strong organizational and communication skills
- Ability to multitask in a fast-paced construction environment
- Proficiency with Microsoft Office, PDFs, and digital filing systems
- Proficiency with work management tools (Asana, Monday, etc.)
- Highly dependable, proactive, and team-oriented
- Detail-oriented with a high level of accuracy
Job Type:
Full-time, Part-time
Benefits:
- Flexible schedule
- PTO
Schedule:
- 8-hour shift
- Monday to Friday