What are the responsibilities and job description for the Executive Administrative Assistant position at Milana Custom Homes?
Executive Assistant / Office Administrator
Location: South Tampa, FL
Job Type: Full-Time
Compensation: Hourly, based on experience
About Us
Milana Custom Homes is a luxury custom home builder dedicated to delivering exceptional homes and outstanding client experiences. We are seeking a highly organized, proactive Executive Assistant who thrives in a fast-paced environment and enjoys wearing multiple hats. This position is ideal for someone who takes initiative, anticipates needs, and enjoys keeping both an executive and an office running efficiently.
Position Summary
The Executive Assistant will provide direct administrative support to the Owner while also serving as the primary Office Administrator. This role requires exceptional organization, attention to detail, professionalism, discretion, and the ability to prioritize multiple responsibilities throughout the day.
No two days are the same. The ideal candidate is flexible, dependable, and enjoys solving problems before they become issues.
Responsibilities
Executive Support
- Manage and coordinate the Owner's daily calendar and appointments
- Organize meetings and schedule travel as needed
- Prioritize tasks and assist with daily workflow management
- Assist with personal errands and administrative tasks when necessary
- Prepare correspondence, documents, and reports
- Keep projects, deadlines, and follow-ups organized
- Maintain confidentiality regarding sensitive business and personal information
Office Administration
- Greet visitors and answer the office door professionally
- Order and maintain office supplies
- Receive and distribute mail and packages
- Prepare and mail company documents
- Record documents with local municipalities and government offices
- Maintain organized filing systems (digital and paper)
- Assist with general administrative duties for the office
- Coordinate with vendors and service providers as needed
- Help maintain an organized, professional office environment
Qualifications
- 3 years of Executive Assistant or Administrative experience preferred
- Exceptional organizational and time management skills
- Strong written and verbal communication skills
- Ability to multitask and prioritize effectively
- Self-starter with excellent problem-solving abilities
- High level of professionalism and discretion
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Experience with Google Workspace is a plus
- Valid driver's license and reliable transportation for occasional local errands
Ideal Candidate
We're looking for someone who:
- Loves creating order from chaos
- Is proactive rather than reactive
- Can anticipate needs before being asked
- Enjoys helping others stay organized and productive
- Has a positive attitude and strong work ethic
- Is comfortable working independently and taking ownership of responsibilities
Compensation & Benefits
- Hourly pay based on experience
- Paid Time Off
- Paid Holidays
- Opportunity to grow with a rapidly expanding company
- Professional, team-oriented work environment
How to Apply
Please submit your resume along with a brief cover letter explaining why you would be a great fit for this role.
Pay: $19.00 - $22.00 per hour
Benefits:
- 401(k)
- Dental insurance
Work Location: In person
Salary : $19 - $22