Administrative Assistant and Shipping Coordinator

Mighty Lube Systematic Lubrication, Inc. is looking for a motivated, detail-oriented Administrative Assistant and Shipping Coordinator to join our team in Fremont, Michigan. 

This is a key role for someone who can bring a strong go-getter attitude, stay organized in a fast-paced environment, and support both the administrative and shipping sides of the business. The right person will help coordinate customer orders, assist with logistics, support internal departments, and communicate with customers and partners throughout the United States and around the world. 

Mighty Lube has been in business for over 40 years and continues to grow both domestically and internationally. This is a great opportunity for someone who wants more than just a job. We are looking for someone who wants to become part of the team and learn the business. 

Bilingual abilities would be a plus, especially for assisting international customers and communication. 

Why Join Mighty Lube 

Pay: $20.00-$25.00 per hour depending on experience 

Monday through Friday Schedule: 8:00 AM to 5:00 PM 

Full Benefits Package: Health insurance with company contribution toward healthcare premiums, 401(k) with company match, paid holidays, paid vacation time, and more 

Stability: Mighty Lube is a family-owned company with over 40 years of experience and continued growth in the conveyor lubrication and monitoring industry 

Strong Team Environment: Work with an experienced team that provides the tools, training, and support needed to succeed 

Responsibilities Include 

• Coordinate shipping of customer orders to domestic and international destinations using UPS, FedEx, LTL freight carriers, and other shipping methods 
• Prepare shipping paperwork, labels, customs documents, bills of lading, and related documentation 
• Work with the team to help plan, organize, and manage logistics activities 
• Assist with business administrative tasks, including customer portals, order paperwork, equipment documentation, bill of materials, and coordination with production scheduling. 
• Communicate professionally with customers, freight carriers, sales representatives, service technicians, accounting, and other departments 
• Support the sales and service teams with order updates, shipping information, and customer follow-up 
• Inventory management to process the paperwork through our ERP program and adjust build of materials as needed. 
• Ensure customer orders and paperwork are completed accurately and efficiently 
• Help maintain an organized workflow between the office, production, shipping, and accounting departments 
• Assist with tracking shipments, resolving shipping questions, and keeping customers informed 
• Support general office and administrative needs as required 

Ideal Candidate 

• Strong organizational skills and attention to detail 
• Ability to work in a fast-paced environment and manage multiple priorities 
• Professional communication skills, both written and verbal 
• Comfortable working with customers, vendors, and internal team members 
• Experience with shipping, receiving, logistics, customer service, or administrative support preferred 
• Experience in ERP (Global Shop is a plus) and understanding the logistics of Bill of Materials 
• Positive attitude, strong work ethic, and willingness to learn 
• Ability to take ownership of tasks and follow through until completion 
• Bilingual abilities are a plus 

About Mighty Lube 

Mighty Lube Systematic Lubrication, Inc. has over 40 years of field engineering and service experience, resulting in some of the most technically advanced conveyor monitoring and lubrication systems available in the industry. 

We take great pride in our products, but we take even more pride in our people. Our team has built long-standing relationships with major manufacturers throughout the United States and around the world. Many of our employees have had professional growth opportunities and advancements. 

For more information, please visit: 

www.mightylube.com www.opcolube.com 

• Mighty Lube Systematic Lubrication, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment.