Magisterial District Court - Case Coordinator II

COURT OF COMMON PLEAS OF MIFFLIN COUNTY

Mifflin County Courthouse

Lewistown, PA 17044

AARON L. GINGRICH, PRESIDENT JUDGE PHONE (717) 248-4613
JONATHAN W. REED, JUDGE FAX (717) 248-8337

JOB POSTING



Office: Magisterial District Court

Position: Case Coordinator II

Pay Grade: 7 - $20.81

Duties: Attached

Posted: October 15, 2026

Deadline for Application: October 30, 2026

Interested applicants shall submit a cover letter and resume to The Honorable Aaron L. Gingrich,

President Judge, Judge’s Chambers, Mifflin County Courthouse, 20 North Wayne Street, 3FL,

Lewistown, PA 17044. Applicants may also email a letter of interest and resume to

rburchfield@mifflincountypa.gov or cstuck@mifflincountypa.gov.

Mifflin County
Position Description

Position Title: Case Coordinator II Department: Minor Courts
Date: March 3, 2026 Reports to: Magisterial District Judge
Pay Grade: 7 Full Time: 36.25 hours/week
Starting Salary: $20.81/hour
______________________________________________________________________________

Purpose of Position

This position will support the Magisterial District Judge with all administrative duties. The Case
Coordinator II is responsible for the processing and maintenance of confidential and non-confidential
records.

Essential Duties and Responsibilities

The following duties are normal for this position. These are not to be construed as exclusive or all
inclusive. Other duties may be required and/or assigned.

Maintain computer records relating to criminal cases, civil cases, traffic cases, non-traffic cases,
search warrants and any other legal proceedings; maintain paper records relating to criminal
cases, civil cases, traffic cases, non-traffic cases, search warrants and any other legal proceedings
in the prescribed format; appoint conflicts counsel as needed; schedule interpreters for Limited
English Proficiency and hearing impaired or deaf case participants and process billing for same;
monitor record retention/destruction as outlined in the AOPC Record Retention Schedule and
submit request for destruction to Court Administration. Enter, maintain and monitor warrants in
the Local Warrants Database. Prepare and submit to the President Judge a yearly account of
cases filed, monies collected and distributed to all entities including county, state, townships,
boroughs and restitution recipients.

Perform all accounting procedures including, but not limited to, receiving and processing funds,
by mail, at window and e-pay; prepare daily bank deposits; reconcile checking accounts; prepare
state reports; meet with state and county auditors; process all bills to be submitted to the accounts
payable department in accordance with Rules governing same.

Prepare and distribute monthly checks to townships, boroughs, county, restitution recipients and
any possible refund checks relating to civil cases and landlord/tenant cases. Prepare and
distribute weekly checks to the Department of Revenue. Order supplies necessary for daily
office operation and, when required, prepare and submit purchase order requests to the
Commissioners’ Office for approval.

Schedule hearings and summary trial cases to include, but not limited to, coordinating dates with
local and out-of-town attorneys and police officers. Monitor certified mail and certified
restricted mail on the USPS website relating to hearings/summons. Schedule necessary
arraignments or payment determination hearings via Polycom with any institution of
incarceration. Maintain tickler files to include follow-up information on the Tobacco Cessation
Program and the Positive Actions Program through Clear Concepts, the Underage Drinking
Program through Mifflin County Probation and any outlets utilized for community service.

Prepare, file and distribute legal correspondence. Forward cases/documentation to the Clerk of
Court relating to criminal cases, search warrants, PFA violations and summary/civil appeals.
Pull and prepare criminal cases for the Specialty Courts Administrator and Central Court on a
weekly basis. Refer and monitor cases sent to the collection agency.

Work directly with Magisterial District Courts and constables, both in county and out of county,
with regard to warrant service, civil service, landlord/tenant service, orders of executions and
orders of possession.

Provide information regarding arrests to the local media. Provide information to various
agencies such as private investigators and armed services relating to background checks,
criminal histories and arrest records.

Greet public providing assistance as required; answer telephones; process mail; accept payments
for fines, costs, settlements, etc.

Minimum Training and Experience Required to Perform Essential Job Functions

Preferred: Two (2) year Associate Degree in business administration with focus in accounting to
include experience with legal documents and terminology or any combination of education and
three (3) years’ experience which provides equivalent knowledge skills and abilities.

Acceptable: High-school graduate with two (2) to three (3) years’ secretarial experience to
include accounting.

Physical requirements

Ability to operate a variety of office equipment including computer, calculator, typewriter,
telephone, printer, copier, scanner, etc.

Ability to lift twenty-five pound boxes.

Mathematical Ability

Ability to add, subtract, multiply, divide and perform all related math functions.

Language Ability and Interpersonal Communication

Conversant in legal terminology and understand various legal documents.

Interpret generally accepted accounting principles and standards and apply them to a business
environment.

Knowledge of the structure and content of the English language including the meaning and
spelling of words, rules of composition and grammar.

Ability to record and deliver information, explain procedures and follow instructions.

Ability to work independently with minimum supervision.

Environmental Adaptability

Use current software packages including word processing, spreadsheet, database and automated
accounting packages on a local area network.

Demonstrate problem-solving/research abilities in a business setting.

Demonstrate a professional manner appropriate to a business environment through work
performance and personal appearance.

Demonstrate good communication skills to interact with attorneys, plaintiffs, defendants,
witnesses, police officers and others effectively. Productively converse with litigants to diffuse
conflict and confrontational situations while effectively collecting due and over-due funds.

Mifflin County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities
Act, the County will provide reasonable accommodations to qualified individuals with disabilities and
encourages both prospective employees and incumbents to discuss potential accommodations with the
employer.