Safety Director

POSITION DESCRIPTION

TITLE: Safety Director

REPORTS TO: Chief Financial Officer

GENERAL RESPONSIBILITY: The Safety Director is responsible for leading and managing the comprehensive safety program across all companies within MWM Holdings. This role involves ensuring all safety initiatives are staying current and updated as needed to stay ahead of industry trends. The role also involves maintaining employee safety handbooks, training and other compliance records, compliance with federal and local safety regulations, and managing all aspects of insurance claims. The Safety Director works closely with all personnel across the various companies, management, insurance providers, and regulatory bodies to promote a culture of safety, prevent workplace incidents, and respond effectively when incidents occur.

ESSENTIAL FUNCTIONS AND DUTIES

LEADERSHIP & PROGRAM DEVELOPMENT

· Promote a culture of safety and accountability across all of MWM Holdings.

· Maintain and update the corporate safety programs, policies, and procedures across all of the MWM Holdings companies.

· Maintain and update the Corporate Safety Policy and Employee Safety Handbooks annually for each company under the MWM Holdings umbrella.

· Serve as the key point of contact for all safety-related issues within the MWM Holdings organization.

· Responsible for assessing the need for and building a team of safety personnel to serve the needs of all MWM Holdings

TRAINING & COMMUNICATION

· Assist with planning and implementation of general and site-specific safety training for all employees of MWM Holdings.

· Develop and keep current new hire orientations for the companies under the MWM umbrella. Ensure that the orientations are being performed by someone within the first week of a new employee starting.

· Coordinate quarterly “All Field” safety meetings and annual foreman safety trainings for Midwest Mole & Southern Rail Construction.

· Ensure that all medical tests mandated for all employees by government regulation associated with safety items are completed and all records kept according to mandates.

· Implement and maintain a modern safety training system that allows for increased safety training for a remote employee environment.

SITE SAFETY & INSPECTIONS

· Ensure jobsite safety inspections are being completed.

· Make sure that safety inspections are being done in a proactive manner and often enough where needed to maintain a safe working environment for all employees.

· Conduct biannual inspections of facilities.

· Develop and manage a site-specific safety plan generator with customizable fields for project info.

COMPLIANCE & REGULATORY MANAGEMENT

· Ensure full compliance with OSHA, DOT, FRA and other applicable safety regulations for each company.

· Maintain OSHA 300 logs and safety training records for all companies.

· Develop and manage DOT programs, including driver files, HOS, inspections, maintenance logs, and certifications.

· Develop and manage FRA programs for each company as applicable.

· Oversee drug and alcohol testing programs (DOT, FRA and other non-DOT), including pre-employment screening and random testing.

· Conduct annual MVR checks for all company vehicle drivers.

· Manage “Driver Eligibility” policy and ensure insurance documentation is up to date.

· Knowledge of, or willingness to learn, OSHA Standard 1926.800 (Underground Construction).

INCIDENT & CLAIMS MANAGEMENT

· Ensure that we respond immediately to incidents, accidents, or near-misses and that all reporting is completed accurately and timely.

· Oversee investigations and ensure that we prepare detailed incident reports.

· Work directly with insurance carriers, agents, and attorneys on claims and litigation.

· Manage OSHA recordkeeping and facilitate timely closure of insurance claims.

RECOGNITION & ACCOUNTABILITY

· Oversee safety incentive program and violation tracking system.

· Prepare and present an annual safety summary report to senior management for each company.

· Oversee the tracking and rating of employees’ safety performance for annual bonus consideration as applicable for each company.

PROFESSIONAL DEVELOPMENT

· Be an active member in the safety committees of the various trade associations the various companies are a part of.

· Attend applicable safety conferences and meetings.

· Maintain company safety files and records.

· Participate in annual skills training for the various companies as well as spend time observing and learning about the work each company does

· Position MWM Holdings to win awards and receive recognition for our safety program.

QUALIFICATIONS

· Bachelor’s degree (B.A.) from a four-year college or university preferred, or a minimum of 10 years of relevant safety management experience.

· Strong knowledge of OSHA, DOT, and general construction safety practices.

· Strong working knowledge of LMS systems and implementation and management of a LMS system

· Strong knowledge working with third party vendors that manage Safety Compliance/ auditing for owners (ISNetworld, etc.)

· Ability to understand government regulation and learn what it takes to be in compliance

· Proven leadership experience in managing multi-site safety operations.

· Excellent written and verbal communication skills.

· Highly organized and capable of managing multiple priorities.

· Comfortable with technology, reporting systems, and document creation tools.

WORK ENVIRONMENT

· Up to 50% of the position will work from the local office.

· Up to 50% of the position may involve some form of travel. Either local travel or overnight travel. The travel will include both outdoor site visits and office visits.

· Ability to travel an average of 2 nights per week to various job sites and facilities.

· Ability and willingness to advocate for the holding company's interests when external entities request unnecessary actions.

· Build and maintain strong relationships with safety departments of partner and client companies.

· Some lifting up to 20lbs. is required.