What are the responsibilities and job description for the Accounting Associate position at Midwest Industrial Supply Branding?
Key Accountabilities:
KRA 1: Customer Collections - Cash receipts and application
- Daily cash application in accordance with Midwest’s banking systems
- Maintain AR records to ensure that subsidiary ledgers are up to date, credits and payments are applied accurately, and uncollectible amounts are identified and managed.
- Initiate collections efforts on all delinquent accounts. Escalate delinquent accounts once normal collection efforts have failed.
KRA 2: Accounts Payable Process Management
- Ensure all invoices are entered accurately and timely.
- Review vendor statements for missing invoices.
- Contact vendors to resolve discrepancies and request missing invoices.
- Identify Price and Quantity Variances and work with Purchasing to resolve.
- Track daily AP Defect data.
- Establish and set up new vendors within ERP system, including completion of credit applications and obtaining appropriate documentation
- Maintain vendor cards to ensure payment terms, payment methods, and vendor information are current and accurate.
KRA 3: Coordinating Vendor Payments
- Responsible for creating and processing the weekly payment run, using professional judgment to determine which vendors and invoices need to be paid.
- Accountable for processing and posting into the ERP system all manual ACH payments, Auto Pull payments, and payments outside of the normal weekly payment run.
- Create and process ACH payments and upload check positive pay information through bank portal.
KRA 4: Document Scanning and Storage
- Assist with the implementation of Square 9 document scanning software.
- Promptly scan, upload, and index all vendor invoices, contracts, and key documents into Square 9.
KRA 5: Month-End/Year-End Closing Support
- Reconcile AR and AP subsidiary ledgers with aging schedules, investigating any discrepancies or errors.
- Aid with Balance Sheet reconciliations under the supervision of Senior Accountant
KRA 6: Support and Backup other Finance Functions
- Assist with additional financial duties as required. Through cross-training, associates are prepared to offer backup and help in various areas of the finance department, which improves both efficiency and adaptability.
Key Authorities:
- Safety is the number one priority at Midwest. The associate has the authority to stop work if they have identified a work hazard or potential safety violation. The associate may submit a near miss report to management without the threat of discipline.
- This role has the authority to approve credit of $25,000 and under. Any credit above $25,000 should be reviewed and approved by the Senior Accountant or other senior leadership.
- Initiate communication with market leaders regarding delinquent AR accounts as necessary.
- Utilize continuous improvement efforts to efficiently and effectively manage existing systems and processes.
- Update and maintain vendor accounts.
- Create weekly check run and paying vendors based on established terms.
Benefits at Midwest
We offer a comprehensive benefits package designed to support your health, well-being, and financial future. This includes:
- Medical, Dental & Vision Insurance – with multiple plan options and HSA contributions
- Life Insurance – basic and supplemental coverage
- Short- & Long-Term Disability – income protection when you need it most
- Flexible PTO – take the time you need, when you need it
- 401(k) with Generous Match – automatic enrollment and employer contributions
- Wellness Program – earn rewards and premium discounts
- Flexible Spending Accounts (FSA) – for healthcare and dependent care expenses
Pre-employment drug screening and background checks are required. The company offers a competitive salary. EOE
Salary : $25,000