Trade Show and Merchandising Coordinator

Job Summary

The Trade Show & Merchandising Coordinator is responsible for planning, coordinating, and executing Midwest Fastener's participation in trade shows, industry events, and customer events. This position serves as the primary point of contact for trade show planning and independently manages multiple events from initial planning through post-show completion.

The Coordinator evaluates event requirements, develops recommendations, manages vendors and service providers, coordinates budgets and logistics, resolves issues, and makes day-to-day decisions necessary to ensure successful execution of Midwest's trade show program.

Responsibilities and Duties

• Operate as the central hub of merchandising ideas.
• Research and find solutions to merchandising requests from all Category Managers.
• Ensure that all merchandise is updated and ordered when graphic changes occur.
• Act as a liaison between Marketing and Purchasing.
• Develop new merchandising ideas and concepts.
• Work with the design team to update all merchandising-related literature, when needed.
• Coordinate merchandising activities across assigned product categories or locations.
• Maintain product data, pricing, and promotional information in Midwest systems.
• Assist with product launches, seasonal resets, and merchandising plans.
• Monitor inventory levels and communicate replenishment needs.
• Work with vendors and suppliers on product availability, timelines, and updates.
• Analyze sales trends and prepare reports for management.
• Help ensure Midwest departments/employees follow merchandising standards and planograms.
• Coordinate marketing materials, signage, and promotional displays.
• Support purchasing and operations with product-related issues.
• Track and resolve discrepancies involving orders, shipments, or pricing.
• Help support marketing functions, when necessary.
• Work with the Sales Department to fulfill customer merchandising requests.
• Complete show registrations, exhibitor forms, service orders, and required documentation accurately and on time.
• Coordinate booth space, furnishings, electrical services, internet, material handling, and other show-related services.
• Manage hotel, travel, badges, and event logistics for employees attending trade shows.
• Develop and maintain trade show checklists and timelines to ensure all event requirements are completed before established deadlines.
• Coordinate booth setup and teardown, either directly or through show vendors and attending employees.
• Other duties as assigned.

Qualifications

• Associate or bachelor’s degree in business, Marketing, Merchandising, or related field preferred.
• Previous merchandising, retail, inventory, or coordination experience preferred.
• Strong organizational and communication skills.
• Proficient in Microsoft Excel and other Microsoft Office programs.
• Ability to analyze data and identify trends.
• Detail-oriented with strong problem-solving skills.
• Ability to manage multiple projects and deadlines.
• Experience with ERP systems a plus.
• Strong interpersonal skills and vendor management abilities.
• Ability to work independently and collaboratively.
• Knowledge of merchandising strategies and product presentation.

Where: Kalamazoo Location

Hours: Full time

All qualified applicants will receive consideration for employment without regard to any characteristics or status protected by applicable law.

Equal Opportunity Employer
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