Assistant Office Manager - Optometry Office

POSITION SUMMARY: This position is responsible for assisting and supporting the Practice Manager in overseeing the operations to promote the growth and development of their practice within Midwest Eye Consultants. The Assistant Office Manager is highly visible and requires strong leadership skills with the ability to prioritize, plan, and supervise the primary care functions within their practice. As a leader, the Assistant Office Manager is also responsible for providing support when needed to the clinic, optical, and patient services departments of their assigned practice.,

What We Offer

• Starting wage based on previous experience
• 6.5 paid holidays per year 2 Floating holidays
• Approximately 10 days of PTO within first year
• Full slate of benefits to include health, dental, vision, and 401k
• Growth and wage increase through company paid certification program
  
  

Essential Responsibilities

• Patient Care: Properly manages the doctor’s schedule to optimize patient care and deliver the highest quality of care possible. Demonstrates a commitment to Standards of Care and Vision for Life principles. Cultivates a staff that will embrace the passion of helping others to bring a personal touch to each patient’s experience.
• Financial Management: Assists Office Manager in monitoring appropriate management of financial procedures including billing, daily deposits, reporting, and accounts receivable to ensure optimal efficiency and profitability within the practice.
• Personnel Management: Ensures effective hiring, training and supervision of staff. Encourages optimal performance. Maintains an effective staff schedule. Monitors compliance with MWEC procedures and governmental regulations.
• Product Management: Ensures availability of merchandise by managing and reporting inventories as required through MWEC procedures. Creates a positive image of the organization and its brand through Visual Merchandising strategies. Assists the Office Manager in developing, implementing, maintaining, and evaluating quality control processes in an effort to improve the care MWEC provides to its patients.
• Risk Management: Monitors compliance with the organization’s confidentiality policy in accordance to the Health Insurance Portability and Accountability Act (HIPAA). Maintains MWEC processes to ensure compliance with the organization’s policies and guidelines set by relevant regulatory agencies.
• Business Development: Identifies opportunities for practice growth, provides recommendations to the Office Manager regarding appropriate strategies, and assists in administering plans of action and monitoring effectiveness of such efforts through appropriate measures and review. Maintains an active community presence through continuous involvement in Eye on Community events.
• Property Management: Provides a safe, clean, organized and inviting environment for both patients and staff. Monitors and protects all practice assets including the building/grounds, clinical and office equipment, and all other practice-owned resources.
• Supply Management: Maintains inventory of all medications and supplies to ensure each examination room, the optical lab, and the office are stocked accordingly.
  
  

Education And/Or Experience

• High school graduate, or equivalent
• Bachelor’s degree is preferred; previous management experience preferred
• Experience in optometry is preferred
  
  

PHYSICAL DEMANDS AND WORK ENVIRONMENT (per ADA Guidelines)

• Physical Activity: Standing for sustained periods of time, Stooping, Grasping, Lifting, Talking, Hearing.
• Physical requirements: Light work. Must be able to lift up to 15 lbs on a regular basis from floor to waist, 5 lbs from waist to shoulder, and 5 lbs from shoulder to overhead.
• The worker is required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned.