Property Management and Facilities Coordinator

Midwest Equity is seeking a team player to support the Property Management Department in maintaining and improving the company's real estate portfolio. This position is within the Property Management Team and serves as a liaison between third-party consultants or contractors and ownership when operational or maintenance issues require escalation. The role combines office-based coordination with regular travel to owned properties and assets in the acquisition pipeline. The Facilities Coordinator will assist with property inspections, vendor communication, obtaining competitive bids, coordinating repairs, and documenting property conditions. This is an excellent opportunity for an organized, motivated individual seeking to build a career in commercial real estate, property management, facilities, or construction. Midwest Equity is committed to developing talent from within. As the company continues to grow, this position offers opportunities to gain experience in property operations, vendor management, project coordination, acquisitions, and asset management, with the potential for increased responsibility and career advancement based on performance and initiative. Midwest Equity offers an excellent benefits package that includes health/dental insurance, 401K, paid time off, profits interest in real estate, and free access to a new onsite fitness facility.

Key Responsibilities

• Serve as a liaison between vendors, contractors, the Property Management Department, and ownership on escalated maintenance and operational matters.
• Conduct routine inspections of portfolio properties and document maintenance, safety, and property condition issues
• Travel to properties throughout the portfolio and assist with acquisition due diligence inspections which are located in high-income, surburban markets
• Obtain competitive bids from vendors and contractors for repairs, maintenance, and improvement projects.
• Assist with reviewing vendor proposals, pricing, and scopes of work.
• Coordinate vendor scheduling and monitor project progress.
• Track maintenance requests and assist with ensuring timely resolution.
• Prepare inspection reports, photographs, and project documentation.
• Maintain vendor records, project files, and operational documentation.
• Assist with special projects assigned by the Property Management Department.
• Utilize technology, AI tools, and software platforms to improve efficiency, communication, and reporting.

Qualifications

Required

• Strong organizational and communication skills.
• Excellent problem-solving abilities and sound judgment.
• Ability to manage multiple priorities and work effectively in a team environment.
• Willingness to travel regularly to properties.
• Experience in property management, maintenance, construction, facilities, customer service, or related fields.
• Basic understanding of building systems and property operations.
• Valid driver's license and reliable transportation.
• Proficiency with Microsoft Office and business technology.
• Willingness to use AI and technology tools that improve productivity.

Preferred

• Associate’s or Bachelor’s degree in Business, Real Estate, Construction, or related field
• Internship or prior experience in property management, maintenance, construction, or customer service
• Direct construction knowledge (roof, MEP systems, paving, general construction)
• Technical repair, maintenance, or trade-related experience.
• Familiarity with AI and technology tools that improve productivity.

Ideal Candidate

• Organized, resourceful, and proactive
• Comfortable working both in the field and in an office setting
• Strong common sense and willingness to learn
• Able to communicate effectively with vendors and internal teams
• Interested in growing into property operations, construction coordination, or asset management roles

The ideal candidate is a team player who enjoys solving problems, working with people, and learning new skills. They are equally comfortable working in an office setting and visiting properties in the field. Technical repair experience is a plus, but a positive attitude, strong work ethic, curiosity, and willingness to learn are equally important.

This role is well suited for someone who wants to grow professionally, take on increasing responsibility over time, and develop a long-term career within the real estate industry.