What are the responsibilities and job description for the Administrative Assistant position at Midway University?
Midway University is seeking a detail-oriented, personable part-time Administrative Assistant to support the Vice President of Athletics and the athletics program. This is a newly created position, offering the right candidate a unique opportunity to help shape how the department runs day to day. You'll be the organizational backbone of the Athletics Office — keeping schedules on track, communications flowing, and compliance with paperwork in order — while the role grows alongside the department's needs.
Key Responsibilities
- Manage the Athletic Director's calendar, correspondence, and meeting scheduling
- Serve as a first point of contact for coaches, student-athletes, parents, and campus visitors calling or visiting the Athletics Office
- Maintain and organize department files that may include student-athlete eligibility, and compliance documentation
- Assist with scheduling of games, practices, facility use, and transportation logistics in coordination with coaches and Assistant Athletic Directors
- Prepare and distribute department communications (memos, newsletters, game-day notices)
- Support budget tracking, purchase requests, and invoice processing for the department
- Help coordinate athletic events, including game-day administrative support as needed
- Assist with data entry and recordkeeping for rosters, statistics, and department records
- Support special projects and departmental initiatives as they arise
- Perform other administrative duties as assigned — this role will evolve as the department identifies additional needs
Qualifications:
Qualifications
- High school diploma required; associate or bachelor’s degree preferred
- 1 years of administrative or office support experience (experience in a school, athletics, or nonprofit setting a plus)
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office (Word, Excel, Outlook) and comfort learning new software/databases
- Ability to handle confidential information with discretion
- Genuine interest in athletics and student development
Review of applications will begin immediately and continue until the position is filled.
Midway University is an equal opportunity employer.