What are the responsibilities and job description for the Administrative Assistant position at Midway University?
Administrative Assistant – Admissions Department
Midway University is seeking a detail-oriented, customer-focused Administrative Assistant to support our admissions department. This position provides critical administrative and operational support to ensure the smooth, efficient functioning of our fast-paced enrollment cycles.
Working both independently and collaboratively, the Administrative Assistant serves as a key member of the admissions team, delivering exceptional service to prospective students, families, and campus visitors.
Key Responsibilities
- Serve as the primary point of contact for visitors and incoming calls to the admissions office, ensuring a welcoming reception area and seamless first impression.
- Coordinate information sessions, campus tours, and meeting/event room reservations; manage departmental email accounts.
- Monitor and maintain inventory of office supplies and admissions publications.
- Assist with data entry into the CRM and student information systems, including consolidating duplicate records and filing admissions documentation.
- Oversee daily production and mailing of admissions materials critical to the application review process.
- Provide administrative support for Admissions events throughout the year, including occasional evenings and weekends.
- Perform additional duties as assigned to support departmental operations.
Qualifications:
Qualifications
- High school diploma or GED required; Bachelor’s degree preferred (or equivalent combination of education and experience).
- Strong organizational skills with the ability to manage multiple priorities in a deadline-driven environment.
- Excellent written, verbal, and interpersonal communication skills.
- Proficiency with Microsoft Office Suite and comfort working with databases or CRM systems.
- Commitment to delivering outstanding customer service and maintaining confidentiality.
Review of applications will begin immediately and continue until the position is filled.
Midway University is an equal opportunity employer.