26-27 MMS Principal Secretary

Job Title: Principal Secretary (all levels)
Reports to: Principal
Dept./School: Campus Assigned
Exemption Status: Non-Exempt / 226 days
Date Revised: 8/1/2024

Salary calculations will be commensurate with job experience.

Primary Purpose:
Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff.

Qualifications:

Education/Certification:
High school diploma or GED

Special Knowledge/Skills/Abilities:
Proficient typing, word processing, and file maintenance skills
Effective organizational, communication, and interpersonal skills
Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
Knowledge of basic accounting principles

Experience:
One to three years of secretarial experience, preferably in public education environment

Major Responsibilities and Duties:
Records, Reports, and Correspondence
1. Prepare written correspondence forms, schedules, or reports on a personal computer.
2. Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested on the personal computer.
3. Maintain a daily teacher attendance log and records for substitute teachers. (AESOP)
4. Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office. (Time Clock Plus)
5. Maintain a log of visitors to school. (Raptor)
6. Maintain school calendar of events.
7. Schedule meetings and appointments and maintain calendar for principal.
Reception and Phones
8. Cross train with office staff in order to assist students, teachers, and parents as needed.
9. Receive incoming calls, take reliable messages, and route to appropriate staff.
Files
10. Maintain physical and computerized files including inventory of school and office supplies, mailing lists, student records, visitor logs, and office communication.
11. Update handbooks, policy manuals, and other documents as assigned.
Accounting and Inventory
12. Receive, store, and issue supplies and equipment.
13. Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.

14. Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).
Other
15. Sort, distribute, or deliver mail and other documents.
16. Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.
17. Assist with processing new student records, including requesting transcripts and records from
other schools, setting up cumulative folder, and entering student data into appropriate databases, as needed.
17. Maintain confidentiality.
18. Other duties as assigned.

Supervisory Responsibilities:
None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals.
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: Work inside and outside; exposure to noise
Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Midway Independent School District does not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, disability, military status or on any other basis prohibited by law. Employment decisions will be made on the basis of each applicant's job qualifications, experience, and abilities. The Title IX Coordinator for Midway ISD is the Assistant Superintendent for Human Resources. 13885 Woodway Drive, Woodway, Texas 76712. Contact phone number is 254-761-5610

Salary : $32,996 - $46,484