26-27 ADM Payroll Specialist

Job Title: Payroll Specialist
Reports to: Payroll Supervisor
Dept./School: Business Office
Exemption Status: Non-Exempt / 226 days
Date Revised: 5/5/2026

Salary calculations will be commensurate with job experience.

Primary Purpose:
Assist with preparing payroll for the district, including related reports and deposits. Work under close supervision to ensure accurate and timely preparation of payroll records by following prescribed procedures and regulations.

Qualifications:

Education/Certification:
High school diploma or GED

Special Knowledge/Skills/Abilities:
Knowledge of basic accounting procedures
Ability to maintain accurate and auditable records
Ability to use personal computer and software to create spreadsheets, databases, and do word processing
Proficiency in keyboarding and file maintenance
Ability to work with numbers in accurate and rapid manner to meet established deadlines
Ability to communicate effectively
Ability to problem solve

Experience:
Two years payroll accounting experience, preferred
Teacher Retirement System reporting experience preferred

Major Responsibilities and Duties:

Payroll Accounting
1. Assist with Payroll Manager with the following tasks: Maintain district payroll registers, payroll check registers, employee payroll information, and other original documentation in an orderly and accurate manner.
2. Calculate employee wages, salaries, hours worked, overtime pay, and determine withholdings, deductions, and net pay.
3. Prepare paychecks and maintain employee payroll history.
4. Review time sheets for all district employees.
5. Process and resolve direct deposit and other banking interactions.

Data Entry
6. Process and accurately record payroll documents.
7. Assist in preparing W-2 forms.
8. Prepare and distribute tuition receipts for Employee Pre-K.
9. Prepare and submit payroll reports and forms including those required by Internal Revenue Service, Texas Workforce Commission, Texas Retirement System, Federal Insurance Contributors’ Act (FICA), Medicare, Texas New Hire Reporting, and Workers’ Compensation Commission.

Records and Reports
10. Maintain physical and computerized files of payroll records.

Other
11. Communicate with human resource department, campus secretaries, and employees to ensure accuracy of information reported; resolve payroll problems and inquiries.
12. Respond to requests from financial institutions regarding verification of employment.
13. Maintain confidentiality of information.
14. Work cooperatively with human resources and business services to process hiring, leave, terminations, and other employment-related issues.
15. Compile, maintain, and file all reports, records, and other documents required including auditable records.

Supervisory Responsibilities:
None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals.
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours; occasional districtwide and statewide travel 

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Midway Independent School District does not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, disability, military status or on any other basis prohibited by law. Employment decisions will be made on the basis of each applicant's job qualifications, experience, and abilities. The Title IX Coordinator for Midway ISD is the Assistant Superintendent for Human Resources. 13885 Woodway Drive, Woodway, Texas 76712. Contact phone number is 254-761-5610

Salary : $36,250 - $51,076