Medication and Inventory Specialist

Job Summary:

The Medication and Inventory Specialist works as part of the medical office team and performs clinical and clerical duties under the general supervision of the Nursing Manager. 

Supervisory Responsibilities:

None. 

Duties/Responsibilities:

1. Prepares medications for use, ensuring proper documentation is completed prior to medication administration. 

2. Responsible for all aspects of agency’s medication inventory management. This includes, but is not limited to, accurate and appropriate supply management, procurement, disbursement, distribution, use and destruction of the agency medication, samples, vaccines and related medication supplies as assigned.   

3. Examines incoming shipments to verify receipt of correct types and quantity of supplies and materials - in conjunction with other staff to assure compliance with agency separation of duty policies and procedures.

4. Able to understand and track stock designations appropriate to attribute to unique programs including but not limited to 340B, non-340B, Patient Assistance Program, Title X, and samples. 

4. Processes and stores items at designated locations accurately.

5. Maintains records of supplies and materials.

6. Serves as the Vaccine for Children program coordinator which includes vaccine monitoring, ordering, and inventory control.

7. Assists in maintaining an efficient, safe, secure, orderly, and aseptic environment of care for all patients and employees.

8. Establishes, utilizes, and maintains a complete office operation that includes the comprehensive filing system of correspondence, patient records, and inventory.

9. Completes medical support duties to include but not be limited to data entry, referral tracking, insurance verifications and prior authorizations. 

10. Completes monthly inventory counts and audits for all sites and notifies management of audit findings.

11. Performs other duties as assigned. 

Duties 1 through 10 are designated as ADA Essential Functions and must be performed in this job. All other job duties are secondary functions. 

Knowledge, Skills, and Abilities: 

• Ability to efficiently carry out Midtown Health’s Center mission statement and comply with its policies and procedures. 
• Ability to establish and maintain effective working relationships with patients, co-workers, and the public and to be able to demonstrate cultural awareness and sensitivity.
• Must be able to maintain strict confidentiality of sensitive information in accordance to HIPAA regulations.
• Ability to comply with all occupational safety and health standards and all rules, regulations, and orders issued under the Occupational Safety and Health Act (OSHA).
• Ability to utilize critical thinking and problem-solving skills to address clinic’s needs.
• Ability to interpret oral and written instructions and do appropriate follow-up.
• Ability to work independently and as a team member.
• Must have exceptional time management and organizational skills.
• Ability to constructively participate in quality improvement efforts.
• Ability to actively participate in marketing and outreach activities when requested and emergency response events when required.
• Bilingual (English/Spanish) verbal and written skills highly desired.
• Ability to understand and disseminate health information.
• Knowledge of community health resources for alternate health services.
• Proficient in Microsoft Office computer applications and database applications.
• Ability to operate standard office equipment including, but not limited to computers, printers, copiers, scanners, calculators, facsimile machines, and telephone systems.
• Ability to navigate EHR, Nexus, and communicable disease reporting systems.

Education and Experience, Licensure and Certification:

• Medication Aide Certification required.
• Two years of experience in a medical office or related experience preferred.
• Must have current certificate in Basic Life Support (BLS).  
• Must have a valid driver’s license and the ability to utilize own transportation for work purposes.

Physical Requirements: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Exerts up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
• Must be able to walk, use hands to finger, handle, or feel; reach forward with hands and arms. 
• Requires occasional bending, stooping, or stretching.
• Ability to reach by extending hand(s) and arm(s) in any direction.
• Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard.
• Vision and hearing within normal parameters to perform job requirements.

Working Conditions/Environment: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Position may be located in a busy, open office area and may be faced with interruptions.
• Requires frequent exposure to communicable diseases, body fluids, toxic substances, medicinal preparations, and other conditions common to a clinical environment.

Other Duties:

This job description is not designed to cover or contain a comprehensive listing of duties or responsibilities that are required of the employee for this job. Duties and responsibilities may change at any time with or without notice.

EEO Statement: 

Midtown Health Center is an equal opportunity employee and will consider all qualified candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability, or because he or she is a protected veteran.