What are the responsibilities and job description for the Purchasing Agent position at Midland Scientific Inc?
Description
Position Summary:
Compile information and records to draw up purchase orders for procurement of materials.
Essential Functions:
- Execute standard purchasing processes including generation of purchase orders and transfers through procurement platform under supervision of management.
- Issue payment when submitting purchase orders based on supplier credit terms.
- Initiate inquiries with suppliers about product availability, product specifications (shelf life, temp control), order status, changes, or cancellations.
- Contact suppliers to execute scheduled or expedited deliveries.
- Contact suppliers to report and reconcile shortages/overshipments, missed or late deliveries, and other problems. Includes seeking return/reimbursement from suppliers for products and associated costs related to supplier errors.
- Review supplier purchase order confirmations to verify accuracy and expected ship dates when necessary.
- Escalate and report supplier performance issues to Purchasing management.
- Assist with inventory management initiatives driven by supply chain and other disruptions.
- Respond to cross-functional team inquiries regarding functions associated with this role.
- Support other purchasing agents in coverage for assigned duties.
- Participate in Team meetings, including, but not limited to training other team members on assigned functions.
- Execute cost-saving initiatives promoted by purchasing management.
Requirements
Position Qualifications:
- Accountability - Ability to accept responsibility and account for his/her actions.
- Accuracy - Ability to perform work accurately and thoroughly.
- Ambition - The drive to achieve personal advancement.
- Analytical Skills - Ability to use thinking and reasoning to solve a problem.
- Communication, Oral - Ability to communicate effectively with others using the spoken word.
- Communication, Written - Ability to communicate in writing clearly and concisely.
- Decision Making - Ability to make critical decisions while following company procedures.
- Detail Oriented - Ability to pay attention to the minute details of a project or task.
- Initiative - Ability to make decisions or take actions to solve a problem or reach a goal.
- Organized - Possessing the trait of being organized or following a systematic method of performing a task.
- Reliability - The trait of being dependable and trustworthy.
- Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
Education & Experience:
Education: High School or General Education Degree (GED)
Experience: Six months to one year of related experience preferred
Computer Skills: Must be proficient in Microsoft Office, know how to use the Internet for research and marketing, as well as adapt easily to new systems.