What are the responsibilities and job description for the Business Manager position at Midland Rockhounds?
Summary of Responsibilities:
The Business Manager assists the Club General Manager and the Administrative offices, as well as Corporate Finance & Human Resources, with various tasks necessary for baseball office operations. The tasks may include, but are not limited to, facilitating gameday cash requirements, generating invoices for the club, payables and receivables, making bank deposits either remotely or in person, seasonal payroll onboarding and processing, and answering general questions. This position may also assist with special projects, game day operations, and other duties as needed.
Essential Functions of the Job:
- Assist the Club General Manager in day-to-day activities
- Provide assistance to Corporate Finance by handling activities such as bank deposits, gameday cash operations (as applicable), manual check creation, facilitating invoice and spend approvals, and interacting with vendors and customers
- Manage onboarding and processing payroll for seasonal employees and ensure compliance with all relevant training and policies
- Act as the I-9 Agent for all seasonal and front office staff; ensuring 100% compliance
- Escalate local HR queries to the Corporate HR team as required
- Create invoices for the billing of Club partnerships in NetSuite
- Help staff with time and expense reimbursement submissions and manage credit card tracking for receipts and coding in Divvy/Bill.com
- Work with the regional finance team to complete the month-end close tasks
- Track and submit monthly sales commissions for front office staff
- Assist with the collection of past due receivables
- Bill Major League Baseball affiliate for reimbursables and maintain close relationships
- Assist in the preparation and reporting of sales taxes
- Order, organize, and ensure all office supplies and materials are on hand
- Manage all front desk activity and coordinate full coverage
- Ensure that all office machinery is in good working order, and facilitate maintenance
- Create relationships with local community partners who supply office and business services or products
- Manage and ensure timeliness with rent and other required payments
- Provide reports from various systems to the GM to make business decisions
Experience and Qualifications:
- Associate or bachelor’s degree preferred but not required
- Experience in an office environment
- Experience and knowledge of Microsoft Office, Excel, and NetSuite
- Proven administrative experience supporting multiple people and departments
- Experience working in an accounting environment and basic understanding of accounting principles
- Excellent organizational skills, attention to detail, and ability to multitask
- Ability to maintain confidentiality and professionalism
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.