Part-Time Administrative Assistant

Part-Time Administrative Assistant

Position Summary

Midland Residence is seeking a dependable, organized, and detail-oriented Part-Time Administrative Assistant to provide administrative support to our Property Manager and on-site teams at Windsor Place Apartments in St. Gabriel, LA 70776.

This position is designed to assist with the day-to-day administrative tasks that take time away from the Property Manager's primary responsibilities. The Administrative Assistant will help keep the office organized, maintain records, prepare documents, complete data entry, assist with resident and applicant communications, and provide general administrative support as needed.

The ideal candidate is someone who is organized, reliable, comfortable working independently, and willing to handle a variety of small administrative tasks. This is a great opportunity for someone looking for a part-time position in property management and affordable housing.

Midland Residence is committed to providing quality affordable housing for seniors, individuals with disabilities, and low-income individuals and families.

Essential Duties and Responsibilities

General Administrative Support

• Provide general administrative assistance to the Property Manager and site staff.
• Complete routine data entry and administrative tasks.
• Prepare, type, copy, scan, and organize documents.
• Print, file, and distribute correspondence, notices, and other documents.
• Maintain organized paper and electronic filing systems.
• Scan and upload documents into company systems.
• Make copies and prepare packets, forms, and other materials.
• Assist with maintaining office supplies and notifying the Property Manager when supplies are needed.
• Organize paperwork and assist with keeping the office orderly.
• Assist with mail, deliveries, and routine office correspondence.
• Maintain calendars, lists, logs, and other administrative records.
• Assist with special projects and other administrative tasks as assigned.

Resident & Applicant Support

• Answer incoming phone calls and direct calls to the appropriate staff member.
• Greet residents, applicants, vendors, and visitors in a professional and courteous manner.
• Respond to routine resident questions or direct questions to the appropriate staff member.
• Assist residents with obtaining and completing routine forms and paperwork.
• Prepare resident correspondence and notices at the direction of the Property Manager.
• Make follow-up calls or send correspondence regarding outstanding paperwork or documentation.
• Assist with preparing materials for move-ins, move-outs, inspections, meetings, and other property activities.
• Assist with organizing applicant and resident paperwork.

File & Document Support

• Maintain organized resident, applicant, and property files.
• Review files for missing documents or signatures and bring outstanding items to the Property Manager's attention.
• Assist with assembling paperwork for annual recertifications and other resident file updates.
• Scan and electronically organize documents.
• Assist with preparing files for audits, inspections, and management reviews.
• Maintain confidentiality of resident, employee, and company information.

Property Manager Support

The Administrative Assistant may assist the Property Manager with routine tasks such as:

• Preparing daily or weekly paperwork.
• Updating spreadsheets and tracking logs.
• Organizing outstanding items and follow-up lists.
• Preparing resident and vendor correspondence.
• Filing completed work orders and related documentation.
• Organizing inspection paperwork.
• Preparing meeting materials.
• Tracking documents that have been requested or are awaiting completion.
• Assisting with basic administrative follow-up with residents, vendors, and staff.
• Helping keep the Property Manager's paperwork and administrative workload organized.

The Administrative Assistant will not be responsible for making independent decisions regarding resident eligibility, rent calculations, program compliance, disciplinary matters, or other matters requiring Property Manager or Compliance staff approval.

Qualifications

• High school diploma or equivalent preferred.
• Previous administrative, office, customer service, or property management experience preferred but not required.
• Strong organizational skills and attention to detail.
• Reliable and dependable.
• Comfortable performing repetitive administrative tasks.
• Ability to prioritize tasks and meet deadlines.
• Strong verbal and written communication skills.
• Professional and courteous manner when interacting with residents, applicants, vendors, and staff.
• Ability to maintain confidentiality.
• Comfortable learning new computer programs and company procedures.
• Ability to work independently with direction from the Property Manager.

Required Skills & Knowledge

• Basic proficiency with Microsoft Word, Excel, Outlook, and email.
• Strong typing and data entry skills.
• Ability to organize electronic and paper documents.
• Professional phone and customer service skills.
• Ability to follow written procedures and instructions.
• Strong attention to accuracy and detail.
• Ability to manage multiple small tasks throughout the workday.

This is a part-time position. The specific schedule and number of hours will be determined based on the needs of the property.

The position may be particularly well suited for someone seeking a flexible part-time schedule while working in a professional office environment.

Why Join Midland Residence?

At Midland Residence, we are dedicated to creating welcoming, safe, and affordable communities for our residents. We value teamwork, professionalism, and exceptional customer service. This position offers an opportunity to make a meaningful impact while developing a career in affordable housing and property management.

Education:

• High school or equivalent (Required)

Experience:

• Administrative Assistant: 2 years (Preferred)

Ability to Commute:

• Saint Gabriel, LA 70776 (Required)

Work Location: In person

Salary : $32,211 - $42,867