What are the responsibilities and job description for the SPECIALIST-RECORDS position at Midland College?
Position Status Full Time Classification Title Staff-12 m Work Location Main Campus-3600 N. Garfield, Midland, TX Job Summary
Serves as a member of a team that handles the following procedures: processes credit/CE/AEL student admission applications, incoming/outgoing transcripts, enrollment verification, transfer credit evaluation, and test scores, and maintains records in the College’s image system. In addition, the employee is expected to assist with other duties within the Registrar’s office during peak periods.
Required Qualifications
- Associate Degree or equivalent (60 college credits); or High School diploma or equivalent and two years of clerical and general office experience
- Experience working with the public
- Computer literacy including but not limited to data entry and word processing
- Knowledge of general office equipment such as copier and fax machine
- Must be able to communicate effectively in person-to-person situations in addition to engaging in general telephone assistance
- Demonstrated interpersonal, social, and public relations skills
- Ability to handle a fast-paced work environment with interruptions and detail-oriented tasks Must possess a valid Texas Driver’s License, good driving record, and be insurable on Midland College’s insurance policy
- One year of college or more highly preferred
- Experience working in a college setting; admissions or registrar’s office experience is highly preferred
- Experience working with online databases
- Document imaging experience and knowledge of student information system software
- Understanding of the Texas Success Initiative, residency requirements, and computer programs such as Apply Texas and SPEEDE
- Perform general office duties, including data entry and updating, mailouts, telephone communications, filing, email communication, public contact, and supervising the imaging process of related documents
- Download, review, code, and update the admissions applications for credit/CE/AEL and verify input and proper coding into the student information system
- Process additional admissions documents and enter document data into the student information system to include but not limited to, TSI information, meningitis, SAMPO
- Serve as the main point of contact for WRTTC in Fort Stockton for application processes
- Process incoming transcripts, military transcripts, and international transcripts for instructional review and determination of transfer credit
- Enter TSI compliance based on transcripts
- Process and code official college transcripts
- Assist with the training of new office personnel
- Assist with reporting
- Assist with the graduation process and ceremony activities
- Assist with processing student requests for official transcripts
- Other duties as assigned
- Must be able to remain in a stationary position 50% of the time
- The person in this position needs to move to other locations on campus occasionally
- This position may require occasional travel for training, meetings, and events both in and out of town
- Repetitive use of a keyboard at a workstation
- Use of manual dexterity
- The person in this position frequently communicates with others verbally and electronically; must be able to exchange accurate information
- Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus
- Frequently moves equipment or paperwork weighing up to 20 pounds
- Duties indoors and some outdoors
- Ability to work extended hours and attend Midland College or community events
All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.
Min Salary Max Salary Pay Statement
Posting Detail Information
Posting Number
P01402S2016
Open Date
11/07/2025
Position Available
Immediately
Special Instructions to Applicants
All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application, resume, and transcripts (if applicable.) Unofficial transcripts will be accepted with the application. NOTE: Official transcripts sent directly from the institution(s) attended to Midland College Human Resources are required within 30 days of hire (if applicable). If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days.
EEO Statement
In its efforts to promote nondiscrimination and as required by law, Midland College does not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Additionally, the College does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicant’s job qualifications, experience, and abilities.