What are the responsibilities and job description for the Administrative Assistant position at Midgley-Huber?
About Us: Midgley-Huber is a trusted leader in HVAC, building systems, and mechanical equipment distribution throughout the Intermountain West. As part of the Ambient Enterprises family of brands, we support commercial, industrial, and residential partners with top-tier products, technical expertise, and exceptional customer service. Our teams are known for being collaborative, customer-focused, and solution-oriented - helping our clients build smarter, more efficient environments.
About the role: The Administrative Assistant provides front-desk coverage and general office support. This role ensures the office runs smoothly, assists internal teams, maintains organized filing systems, and supports day-to-day administrative and clerical functions.
Key Responsibilities
- Answer phones, greet visitors, sort/distribute mail, and manage general inboxes.
- Create and maintain project and vendor files; assist with shipping outgoing mail/packages.
- Responsible for scanning and uploading job files into Revver
- Organizing and maintaining physical file systems, and managing year-end file transitions, including archiving documents to storage and shredding materials that are no longer required. We maintain a seven-year file retention process onsite.
- With Business Central coming soon, scanning may not remain as critical, and we’re still evaluating how this process will evolve. The other responsibilities, such as phone coverage and day-to-day admin and clerical tasks, will continue to be important.
Qualifications
- Strong communication and organizational skills.
- Comfortable with multitasking and customer prioritization.
- Office/admin experience required; HVAC/distribution experience is a plus.
- Demonstrates strong customer service skills with a positive, upbeat attitude when answering phones, greeting customers, directing calls, and serving as a primary point of contact.
Why Join Midgley-Huber?
- Be part of a respected, stable company with success in the HVAC and building systems industry
- Collaborative and supportive team culture
- Opportunities for professional growth within Ambient Enterprises’ expanding network
- Competitive compensation, benefits, and PTO package
Schedule: Monday–Friday, 8:00 AM – 5:00 PM
Compensation: $20-23/hour
***Ambient is a collective of HVAC design and implementation experts, each entity esteemed in their respective regions, with decades of experience. Our experts merge craft with care, delivering safety, comfort, and highly efficient, sustainable solutions for spaces that matter most: healthcare, commercial, and residential. We have over 1k employees across the US and Canada.
Salary : $20 - $23