Accounts Payable/Accounts Receivable Clerk

POSITION DEFINITION

The Accounts Payable/Accounts Receivable Clerk will perform accounting and administrative duties to support the Finance Department including processing of all accounts payable and receivable transactions, ensuring compliance with internal policies and external regulations. This role also serves as a liaison with the Human Resources department, providing administrative support on payroll-related issues. The individual in this capacity will also offer administrative support as needed related to the Finance Department.

ESSENTIAL DUTIES:

Accounts Payable/Receivable:

· Codes such items as invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.

· Handles vendor correspondence via phone or email

· Attaches the corresponding purchase orders to incoming invoices with all supporting documentation.

· Investigates and resolves problems associated with processing invoices and purchase orders.

· Prepares batch check runs, wire transfers, and ACH transactions.

· Assists with monthly status reports, and monthly closings.

· Reconcile various accounts by identifying errors in posting or omissions by applying appropriate accounting standards.

· Process remittance information from checks, drafts and wire transfers for invoices provided by vendors, reviewing instructions accompanying items to determine proper disposition and crediting accounts in accordance with standard procedures.

· Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.

· Files, maintains, and distributes accounting documents, records and reports.

· Reviews all invoices for appropriate documentation, account coding and payment authorizations prior to entry into the accounting system; enters invoice payable information.

· Obtains authorization on payment runs, print checks; collates payment back up; obtains authorization signatures on all accounts payable payments. Distributes and mails checks as required.

· Maintains accounts payable reports, Contract Log with contract spend tracking, Microsoft Excel spreadsheets and ensures all documentation is in accounting software.

· Notifies department heads and procurement personnel of upcoming contract expirations, options to renew and may, upon assignment, coordinate contract renewals

· Handle vendor inquiries regarding invoices; contacts department personnel or other appropriate personnel regularly to resolve problems; keeps all parties informed.

· Recommend changes in procedure to address issues and/or improve efficiency

· Prepares or participates in the preparation of ad hoc reports as required.

· Verifies and performs work in the functional areas of accounts receivable, accounts payable, and related financial areas.

· Assists in the collection and preparation of budget information for preliminary planning of the operating budget of the Authority.

· Coordinates work with unit heads, and State and Federal agencies as needed.

· Maintains strict confidentiality on restricted information, files and records.

· Performs other related duties as required.

Payroll

· Assist in resolving payroll-related problems or questions.

QUALIFICATION REQUIREMENTS:

· Bachelor’s degree in accounting preferred

· Minimum 3 years’ experience in accounts payable preferred

· Excellent written and verbal communication skills

· Ability to concentrate and pay close attention to detail for reviewing, auditing, and posting of vendor invoices.

· Knowledge and experience with PCs, Microsoft Office Suite, MS Add-Ins, and computerized financial systems.

· Interpersonal skills necessary to effectively interact with internal and external personnel as well as vendor's personnel in gathering and exchanging invoice related information.

· Ability to work as a team member and independently as priorities change.

· Knowledge of 1099 reporting preferable.

· Basic knowledge of accounting and bookkeeping practices and principles.

· Understanding of the General Ledger and the entry process for payables and month end closing procedures.

· Skilled at researching and reconciling vendor statements to activity in accounting software.

· Strong organizational and time management skills and ability to prioritize work and manage competing priority in an environment with frequent interruptions.

· Skilled at communicating, both orally and in writing.

· Demonstrated ability to apply general accounting theories and practices.

· Demonstrated ability to interact with vendors, outside stake holders, staff member and the public in a positive manner.

· Demonstrated ability to achieve and maintain a satisfactory attendance record, as defined by the Attendance Policy.

CERTIFICATE/LICENSE: Valid Connecticut Driver’s License required.

PHYSICAL DEMANDS:

SEDENTARY (requires lifting 10 lbs., carrying small objects)

LIGHT (requires lifting 20 lbs., with frequent carrying of up to 20 lbs.)

MEDIUM (requires lifting 50 lbs., with frequent carrying of up to 25 lbs.)

HEAVY (requires lifting 100 lbs., with frequent carrying of up to 50 lbs.)

VERY HEAVY (requires lifting over 100 lbs., such as moving furniture)

CODES: C = Continuously, F = Frequently, O = Occasionally, and R = Rarely

A. Standing H. Reaching O. Crawling

B. Sitting I. Handling P. Bending

C. Walking J. Fine Dexterity Q. Twisting

D. Lifting K. Kneeling R. Climbing

E. Carrying L. Crouching S. Balancing

F. Pushing/Pulling M. Foot Controls T. Vision

G. Hearing N. Talking U. Other

"The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of responsibilities, duties and skills required of personnel so classified."

Job Type: Full-time

Pay: $22.00 - $28.00 per hour

Schedule:

• 8 hour shift

Ability to Commute:

• Middletown, CT 06457 (Required)

Ability to Relocate:

• Middletown, CT 06457: Relocate before starting work (Required)

Work Location: In person

Salary : $22 - $28