Administrative Assistant -- College Office

Looking for an engaging role with flexible hours? Do you love to work with teenagers? If you answer yes to both questions, this could be the role you've been looking for!

The Administrative Assistant in the College Office serves a central role in promoting the students', families', alumni/ea, college representatives', visitors', and teachers' experience at Middlesex School. The Middlesex College Office manages and maintains records for the college admissions process, data in SCOIR, data tracking in Excel, student activity sheets, a college visitor calendar, National Merit forms, standardized testing, submitting of data to colleges, the NCAA process, and supporting all aspects of the AP program.

Schedule

20 Hours per week, generally, Monday through Friday 4 hours per day with extended hours during several weeks in May, 10 months (mid-August to mid-June) per year

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Manages and maintains student records for the college admissions process.
• Updates, manages, and maintains all data in SCOIR.
• Compiles student activity sheets.
• Updates and maintains the college visitor calendar.
• Prepares and submits National Merit forms.
• Assists with all standardized testing.
• Compiles and submits transcripts and other required forms to colleges.
• Prepares and distributes communications to various stakeholders.
• Assists with the NCAA process.
• Manages the AP program.
• Organizes and assists in celebration planning for office events.
• Other duties as assigned.
  
  

Competencies

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• The ability to maintain focus to complete tasks, even with interruptions.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.
• Ability to collaborate across departments.
• Comfortable with student interactions, support, and friendliness.
• Greets students and creates a welcoming environment.
• Confident and willing to learn various educational and office software.
• Maintains confidentiality on student information and college decisions.
  
  

Physical demands

• Prolonged periods sitting at a desk and working on a computer.
• Remain standing for extended periods of time.
• Ability to traverse various areas of the facility (including unpaved areas, dirt paths, uneven terrain, etc.) to set up for various events.
• Must be able to lift up to 20 pounds unassisted.
• Communication skills using the spoken and written word.
• Ability to use a visual display terminal with continuous wrist movement on a keyboard.
• Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example using a keyboard, sorting, etc.
  
  

Required Education And Experience

• High school diploma or equivalent required; Bachelor's degree preferred.
  
  

Additional Eligibility Requirements

• Able to successfully complete CHRI, CORI, and SORI checks.
  
  

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

JOB CODE: 1000103