Manager, Graduate Medical Education Program

Position Highlights

• Department: Family Medicine Residency Prog
• Hours: 40 hours per week
• Shift: Shift 1, Days

Job Summary

The Graduate Medical Education Manager is responsible for the administration of day-to-day operations of the Family Medicine residency program ensuring compliance with the requirements of the Accreditation Council of Graduate Medical Education and American Board of Family Medicine. The Graduate Medical Education Manager acts as the central coordinator between faculty, attending physicians, residents, medical students, the residency program clinical practice, other institutional departments, and regulatory authorities.

Position Duties and Responsibilities

• Time Allocation: Administrative tasks (80%), Staff training and supervision (20%)
• Create and update faculty, resident and nurse practitioner schedules
• Coordinate resident and faculty on call schedules with Chief Residents
• Resident recruitment - ERAS, Applicant screening, Interviews, Ranking process
• Faculty recruitment - Advertising, Applicant screening, Interviews
• Credentialing of residents at participating institutions - Yale 2 ,UConn, CCMC, Planned Parenthood, CHC, Other outside rotations as needed
• Maintain Program Letters of Agreement
• Resident and Faculty evaluation: MyEvaluations database, Report distribution
• Update and ensure accuracy of national electronic databases - ABFM, AAFP, GME Census, AAMC Frieda, ACGME WebADS, NRMP
• ACGME Accreditation o Graduate Medical Education Committee
• Annual Program and Institutional Evaluations - WebADS updates, Program Letters of Agreement with participating institutions, Accreditation site visits
• ABFM - In-training examination, Resident and graduate certification
• Administrative documentation - Personnel files, Continuing education, Licensure requirement
• Budgetary management - Development, Monthly monitoring, Accounts payable
• Staff supervision, Resident onboarding, New Resident Orientation, Graduation and other residency program activities
• Work collaboratively with Practice Managers in areas of educational and clinical intersection
• Maintain Notary Public standing and provide notary services to the department
• Ensure resident and faculty compliance with institutional training requirements
• Regulatory compliance - Institutional, ACGME, ABFM, Connecticut State Department of Health, Joint Commission, OSHA , Labor laws
• Development, revision, and implementation of administrative policies and procedures
• Collaboration with health system management community, Monthly health system management meeting, Practice representative on health system committees Adheres to all Core Values (Compassion, Pursue Excellence, Cooperation and Collaboration, Upholds Honesty, and Supports Innovation). Adheres to all Absolutes (Privacy and Confidentiality, Professional Appearance, and Responsibility and Commitment). Other job related duties as assigned.

Minimum Qualifications

• Bachelor's Degree
• Exceptional organizational skills
• Ability to independently prioritize work
• Critical thinking skills
• Problem solving skills
• Collaborative skills
• Excellent written and verbal communication skills
• Ability to adapt to new and or changing situations
• Proficient computer skills
• Initiative
• Professionalism
• Consistent adherence to the tenets of confidentiality
• Ability to travel

Preferred Qualifications

• Previous residency program administrative experience
• Previous budget management experience
• Previous staff supervision experience

Comprehensive Benefits Offered

• Competitive and affordable benefits package
• Shift Differentials
• Continuing Education assistance
• Tuition reimbursement
• Student Loan relief through Fiducius
• Quick commute access from I-84, Route 9 and surrounding areas

About Middlesex Health

The Smarter Choice for your Career!

Come join one of Connecticut’s Top Workplaces, and a Magnet designated organization! At Middlesex Health, we have a unique combination of award-winning talent, world-class technology, and patient-first care that's making health care better. Through our affiliation with the Mayo Clinic Care Network, Middlesex Health has access to the most advanced medical knowledge and research available.