What are the responsibilities and job description for the Human Resources Assistant position at Middlesex Hospital?
- Department: Human Resources
- Hours: 40 hours per week (M-F on-site)
Position Summary
The HR Assistant serves as the first point of contact for employees, applicants, and visitors within the Human Resources department. This role supports HR operations by providing professional front-desk coverage, responding to inquiries, assisting with onboarding, maintaining records, and ensuring smooth day-to-day administrative workflow.
This role supports and assists with the general coordination and administration of employee onboarding and orientation, as well as supporting human resource initiatives and special projects.
Essential Duties & Responsibilities
Provides exemplary customer service functions by answering employee requests and questions, and providing assistance
Redirects HR related calls or distributes correspondence to the appropriate person on the team
Maintains records of personnel-related data (payroll, personal information, leaves, etc.) in both paper and the database, and ensures all employment requirements are met
Liaises with other departments or functions (payroll, benefits, talent, etc.)
Supports the recruitment/hiring process by coordinating and administering the pre-employment and onboarding process, including tracking candidates, assisting with their application, administering background checks, fingerprinting, and issuing offer letters through the applicant tracking system
Ensures all pre-employment paperwork and applicable licensure, certifications, etc, are obtained in a timely fashion and in compliance with regulatory agencies
Help with new-hire procedures, including organizing employee orientation, creating new employee files, administering employee handbooks, and ensuring all necessary paperwork is properly filled out and submitted to the appropriate persons
Conducts and assists with new employee orientation and HR forums, including scheduling meetings and making room arrangements
Makes photocopies, mails, scans, and emails documents, and performs other clerical functions
Conducts employment verifications to confirm candidates’ job title and dates of employment in accordance with organizational policy
Adheres to all Core Values (Compassion, Pursue Excellence, Cooperation and Collaboration, Upholds Honesty, and Supports Innovation)
Adheres to all Absolutes (Privacy and Confidentiality, Professional Appearance, and Responsibility and Commitment)
Other job-related duties as assigned
Minimum Qualifications
High School diploma
Two (2) years of administrative or front-desk experience
Preferred Qualifications
Associates Degree
Human Resources experience
Experience in a health care setting
Comprehensive Benefits Offered
- Competitive and affordable benefits package
- Shift Differentials
- Continuing Education assistance
- Tuition reimbursement
- Student Loan relief through Fiducius
- Quick commute access from I-84, Route 9 and surrounding areas
About Middlesex Health
The Smarter Choice for your Career!
Come join one of Connecticut’s Top Workplaces, and a Magnet designated organization! At Middlesex Health, we have a unique combination of award-winning talent, world-class technology, and patient-first care that's making health care better. Through our affiliation with the Mayo Clinic Care Network, Middlesex Health has access to the most advanced medical knowledge and research available.