What are the responsibilities and job description for the Finance Manager position at Middlesex County (NJ) Sports Complex?
FINANCE MANAGER - Middlesex County (NJ) Sports Complex
MCP SFM, LLC
LOCATION: Middlesex, NJ
DEPARTMENT: FINANCE
REPORTS TO: GENERAL MANAGER
STATUS: FULL-TIME (EXEMPT)
ABOUT THE COMPANY:
Middlesex County (NJ) Sports Complex is a premier sport, recreation and entertainment destination focused on improving the health and economic vitality of Middlesex, NJ. You will be joining a championship level team focused on fun, fulfillment and service built to enrich the community as well as your career and personal growth.
Middlesex County (NJ) Sports Complex is a managed facility by Sports Facilities Management, LLC, a Sports Facilities Companies company. SFC is the nation's leading resource for managing and developing sports, recreation, wellness, and events facilities. We provide a highly collaborative and supportive culture that raises our team members to new levels of career growth. Together, we will carve a path in a hyper-growing industry where you will enjoy the journey and learn from the industry's best while having some fun.
SFC was awarded national recognition as a Top Workplace and is considered a workplace of choice. Our mission-focused company is highly entrepreneurial, team-oriented with a culture centered on collaboration, accountability, excellence, and service. We are growing rapidly and looking for high performers at every level to grow with us.
POSITION SUMMARY:
The Finance Manager is responsible for all bookkeeping functions related to Accounts Payable, Accounts Receivable, Payroll, and General Accounting including maintenance of the accounting systems, adherence to established policies and procedures, review of documentation for appropriate authorization, timely notification of any problems or concerns and superior customer service. This is an important role in our organization that will require tact, diplomacy, and a professional approach to the job. Confidentiality is critical.
PRIMARY RESPONSIBILITIES WILL INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING:
Bookkeeping Duties and Responsibilities
- Process payroll through the HRIS platform
- Perform monthly bookkeeping procedures of facility accounts such as bank and credit card reconciliations and customer billing
- Create and present weekly and monthly financial reporting to the General Manager
- Comply with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions
- Assist General Manager with budget preparation
- Pay bills and maintain ledger
- Receive, approve, and/or decline client invoices and process all facility billing
- Maintain financial records including the General Ledger, journal entries, and adjustments
- Responsible for monthly reconciliation of accounts
- Balance cash drawers and make bank deposits
- Complete any other special projects and daily assignments as directed by the General Manager
Personnel Duties and Responsibilities
- Maintain and secure personnel files
- Ensure HRIS is up to date by entering new hires and terminating team members timely
- Respond to inquiries from Team Members regarding policies, procedures, and programs
- Work closely with SFM Human Resources Representative to make sure all personnel, state, and federal guidelines are met
Office Manager Duties and Responsibilities
- Responsible for the day-to-day operations of the office
- Responsible for managing administrative staff
- Maintain adequate stock of office supplies
- Interact with/and coordinate personnel in the office
- Manage inbound/outbound mail, etc.
- Schedule business travel for personnel and clients, if necessary
- Prepare for all administrative meetings, i.e. office, owner, executive meetings, etc.
- Prepare memos, letters, reports, expense reports, faxing, PowerPoint presentations
MINIMUM QUALIFICATIONS:
- Bachelor's degree in accounting, business administration, or a minimum of 4 years of experience performing accounting tasks including accounts payable, accounts receivable, payroll, general ledger, and financial reports
- Proficient with QuickBooks Online and Microsoft Dynamics
- Proficient with Outlook, Microsoft Word, Excel, and PowerPoint
- Experience in the Food Services, Hospitality, or Retail industry a plus
- Strong professional communication skills both verbal and written
- Well organized and thorough with the ability to multi-task
- Team approach to task completion
- Ability to maintain strict confidentiality of client, company, and personnel information
- Appropriate business acumen while representing the company at all times
- Ability to operate a calculator, computer, and other general office equipment
- Knowledge of regulatory requirements of processing payroll accounting transactions and returns
- Must have excellent interpersonal skills and customer service skills
- Ability to produce quality work in a fast-moving, deadline-sensitive environment
WORKING CONDITIONS:
- Must be able to lift 20 pounds waist high
- Will be required to sit for long periods of time
- Facility has intermittent noise