Academic & Enrollment Specialist

Job Summary

Under the direction of the Registrar and Director, Academic Coaching, the Academic and Enrollment Specialist performs a variety of established academic support and records management procedures, including creating academic schedules/calendars, maintenance of student records, and preparing reports as needed.

Qualifications

• Associate’s degree required; bachelor’s degree preferred.
• Higher education experience preferred.
• Technology skills, including knowledge of Microsoft Office.
• Excellent communication skills, both verbal and written.
• Strong organizational and time management skills.
• High level of accuracy and attention to detail.
• Ability to multitask and prioritize.
• Excellent administrative skills.
  
  

Responsibilities

This job description is not to be considered an exhaustive or exclusive statement of duties, responsibilities, or requirements. Employees may be required to perform other job-related activities as requested. This list describes major responsibilities to support the admissions and enrollment processes for MTSA:

• Maintain student, alumni, and faculty records.
• Prepare information for and respond to requests for verifications and transcripts promptly.
• Maintain an accurate log of all requests for information that are processed daily.
• Ensure strict confidentiality of student and alumni information as required by the Family Education Rights Privacy Act (FERPA).
• Perform data entry in Student Information Systems.
• Prepare reports, as needed, for internal and external audiences.
• Pay close attention to detail and ensure accuracy of records, reports, etc.
• Assist with the coordination of academic schedules and calendars.
• Responsible for the timely, accurate, and compliant reporting of enrollment and graduation data to the National Student Clearinghouse.
• Update and maintain syllabi archives, course descriptions, and learning objective records.
• Coordinate with instructors to develop textbook lists each semester and disseminate them to students in a timely manner.
• Register students for the National Certification Exam and Self-Evaluation Examination.
• Monitor National Certification Examination and Self-Evaluation Examination scores and prepare reports with score information as needed.
• Assist with processing student information prior to graduation.
• Assist with graduation preparation and ceremony activities.
• Assist with the planning and implementation of other school events, as assigned.
• Participate in service projects throughout the year.
• Track employment of new graduates.
• Perform other job-related duties as assigned.
  
  

COMMITTEE INVOLVEMENT

MTSA Staff Committee Member

REPORTING

Reports to the Registrar/Director, Academic Coaching

ATTENDANCE

Expected to be available and on campus during normal business hours of Middle Tennessee School of Anesthesia, Monday through Thursday, 8:00 am to 6:00 pm CST.

WORKING CONDITIONS

Conditions are generally those of a typical office environment, requiring frequent oral communication with students and colleagues, the ability to enter data and written communications in electronic format in a timely manner, and sufficient mobility to be present.

TERMS OF EMPLOYMENT

Full-time employment by Middle Tennessee School of Anesthesia.

This general outline illustrates the type of work which characterizes the job classification. It is not an all-encompassing statement of the specific duties, responsibilities and qualifications of individual positions assigned to the classification.

Middle Tennessee School of Anesthesia is an equal opportunity employer. It is our pledge to treat all applicants fairly and equitably in the recruitment and selection process. We endeavor to be a service-minded organization and respond to the needs of our applicants.