Accounting Clerk

Job Summary

The Accounting Clerk – Capital and Corporate Cards is responsible for supporting daily accounting functions related to capital expenditures and the corporate card program. This role ensures accurate, compliant, and timely financial reporting in accordance with GAAP and company policies. They assist with proper coding and approvals of fixed asset projects within Midco’s internal systems and provide backup for monthly inventory reconciliation activities. Additionally, this position processes and reconciles all corporate credit card transactions promptly.

Responsibilities

• Support all aspects of corporate credit card activity, including monitoring statements for discrepancies or potential fraud.
• Collaborate with employees and departments to resolve billing issues and ensure compliance with company policies and internal controls.
• Assist with month-end and year-end closing activities related to credit card expenses.
• Prepare and analyze reports on credit card activity and expenses as required.
• Maintain organized records of all credit card statements and supporting documentation.
• Support entry-level aspects of capital transactions, including researching, reviewing documentation, maintaining files, and performing capital expenditure related duties in accordance with departmental policies.
• Assist in reviewing capital transactions to ensure accurate coding, proper authorization, invoice accuracy, and sufficient documentation, while helping to identify potential tax assessment opportunities.
• Work closely with senior staff to recognize deviations from acceptable accounting practices and contribute to determining appropriate corrective actions.
• Assist in drafting Standard Operating Procedures (SOPs) related to applicable processes.
• Understand the complete monthly closing cycle to ensure deadlines are met efficiently.
• Follow and serve as a role model in displaying Midco’s Core Values and Leadership Success Drivers.
• Adhere to Midco’s privacy guidelines to ensure each customer’s privacy.
• Maintain regular attendance as required by your position.
• Model Midco's mission, vision, values, ethos, and Leadership Success Drivers, and inspire others to do the same.
• Ensure customer privacy by adhering to Midco's privacy guidelines while actively following Midco policies and procedures.
• Maintain reliable and predictable attendance as required by the position.
• Perform other duties as assigned.
  
  

Note: Management reserves the right to assign or reassign functions and responsibilities to this job description at any time.

Required Qualifications

• High School Diploma or GED.
• Minimum four years’ office experience required or knowledge of basic accounting practices.
• Proficiency in Windows-based programs, including expertise in Microsoft Excel.
  
  

Preferred Qualifications

• Associate’s degree in accounting, business or similar field.
  
  

Work Environment

• May need to sit or remain stationary extended periods of time. 
• Extremely time-sensitive deadlines to meet customer demand. 
• Employees may be required to work more than 40 hours per week. 
  
  

Physical Demands

• May occasionally be required to reach with hands and arms, stoop, kneel, or crouch.
• Heavy keyboard/mouse usage required with repetitive movements.  
• Must remain at your desk or workstation for long periods of time. 
  
  

Mental Demands

• Analytical reasoning to ensure accuracy of critical work.
• Time management to meet time-sensitive timelines.