Office Manager

Position Overview: Midcoast Literacy is a non-profit organization based in Bath, Maine that provides free tutoring and literacy programs to people of all ages in Lincoln, Sagadahoc, and northern Cumberland Counties. We are a small office with a part-time staff of five people. The Office Manager is a key part of this small team, working on a range of tasks to support all areas of operations.
The Office Manager works a flexible, part-time schedule, completing ongoing tasks and specific administrative projects to ensure the effective operations of the organization. This position reports to and works under the direction of the Executive Director while maintaining close communication with the other office staff.

Hours: 20 hours/week: The normal schedule for the position is 4 days a week. Mondays are required; other specific days and hours are somewhat flexible. The position may rarely necessitate evening or weekend work.

Essential Responsibilities:

• Provide general administrative support, including answering the phone; responding to general e-mail and phone inquiries; and purchasing office supplies
• Carry out administrative duties, such as filing, typing, copying, scanning, etc.
• Organize office operations and procedures including preparing payroll; process correspondence; and implement organizational systems
• Manage monetary transactions, including creating and tracking simple invoices for Accounts Payable; processing incoming gifts and payments; and assuring all gifts receive acknowledgments
• Assist Executive Director and Treasurer with banking, including making weekly bank deposits and tracking staff/office expenses
• Manage/update donor and volunteer databases and create reports as directed
• Maintain and contribute to Midcoast Literacy’s social media accounts (Facebook, Instagram)
• Assist Program Director with organizing in-house library and donations of books
• Prepare for and organize Midcoast Literacy displays/activities for public events
• Help coordinate annual appeal campaign and assemble bulk mailings
• Process criminal background checks for new volunteers
• Participate in monthly staff meetings
• Assist other staff with projects when needed

Qualifications:

• Associate’s or bachelor’s degree with a minimum of 2 years of related experience
• Good judgment, instincts, and social skills
• Ability to work independently and as an effective team member
• Advanced knowledge of Microsoft Office software programs, including Word, Excel, and Outlook; basic knowledge of Canva, Adobe Express, PowerPoint, QuickBooks, or online database software is a plus
• Experience/ease with updating social media platforms (Facebook, Instagram) and web pages (WordPress)
• Good attention to detail, as well as organizational and problem-solving skills
• Professional demeanor interacting with the public in-person and over the phone
• Strong written and oral communication skills

Job Type: Part-time

Pay: $18.50 - $19.25 per hour

Expected hours: 20 per week

Benefits:

• Flexible schedule
• Paid time off

Education:

• Associate (Required)

Experience:

• Administrative: 2 years (Preferred)

Ability to Commute:

• Bath, ME 04530 (Required)

Work Location: In person

Salary : $19 - $19