Payroll Specialist

Job Overview

The Payroll Specialist works in a team capacity and reports directly to the Controller. The Payroll Specialist performs the record keeping duties associated with maintaining proper payroll records for the facility. This position performs bi-weekly payroll procedures which include reviewing, processing and posting of payroll information and preparation of any Federal and State regulatory reports as required. This position will also work closely with Human Resources, the hospital scheduler, and third-party payroll services to ensure clean and accurate data.

Payroll duties:

· Process bi-weekly payroll with all related internal and external reporting requirements and payments in a timely, consistent and accurate manner.

· Review timecards in UKG for accuracy and discuss any issues with a department manager, the Controller, or the Human Resource Director.

· Ensures all time recorded in Kronos is properly approved by management as defined in the policies and procedures.

· Ensures payroll files are reviewed and ready for transmittal by the time determined by the processing bank.

· Maintains all payroll and labor related reports and records in an organized and easily retrievable order.

· Monitors compliance with hospital timekeeping and payroll related policies and procedures and reports discrepancies and non-compliance to the Controller.

· Reviews/records, as appropriate, employee information such as raises, exemptions, miscellaneous deductions, resignations, etc. in order to maintain and update payroll records.

· Keeps informed about changes in tax and deduction laws that apply to the payroll process.

· Accurately completes any Federal and State reports by the specified date due including annual submission of IRS W-2 and associated transmittals. If prepared by third party, ensure accurate and timely filing.

· Reconciles any payroll related accounts as requested by the Controller.

· Complies with current union and physician contracts to ensure proper payment.

· Interacts with internal/external auditors and provides payroll information and access to accounting records as requested.

· Ensures payroll procedures are followed and suggest updates to policies when needed to the Controller.

· Help lead payroll projects such as new payroll software integrations or integrate new workflows.

· Update deductions for health insurance and monthly billings.

· Work with HR on wage increases and starting wage verification.

· Reviewing employees prior to termination for AL payouts and corrections.

· Reconciliations of insurances and other payroll related accounts.

· Process employee garnishments.

Other Duties:

· Assist in training during new employee orientation.

· Cross trains with Accounts Payable Generalist to assist when necessary.

· Completes other duties as assigned by the Controller.

· Two-year degree in accounting preferred.

· Minimum of two years payroll experience preferred

· Microsoft Word and Excel, 10-key and general office equipment proficiency is required

· Detail-oriented and precise in work necessary for accurate financial accounting and reporting

· Ability to meet tight deadlines and willing to do multiple tasks at a time

· Strong communication skills required

Pay: $26.76 - $38.54 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Education:

• Associate (Preferred)

Work Location: In person

Salary : $27 - $39