What are the responsibilities and job description for the Accounts Payable Specialist position at Mid-States Bolt & Screw?
Accounts Payable Specialist (Inventory & Freight Focus)
Mid-States Bolt & Screw LLC. – Burton, MI
Schedule: Full-time
Position Summary
Mid-States Bolt & Screw is seeking a detail-oriented Accounts Payable Specialist to manage full-cycle AP while supporting financial accuracy across inventory, freight, and purchasing activities.
This role goes beyond traditional invoice processing and plays a key part in analyzing cost drivers, resolving discrepancies, and improving processes across the procure-to-pay cycle. You will work closely with Accounting, Purchasing, Operations, and Warehouse teams to ensure accuracy, efficiency, and visibility across financial and operational workflows.
Key Responsibilities
Accounts Payable
Education & Experience
Mid-States Bolt & Screw LLC. – Burton, MI
Schedule: Full-time
Position Summary
Mid-States Bolt & Screw is seeking a detail-oriented Accounts Payable Specialist to manage full-cycle AP while supporting financial accuracy across inventory, freight, and purchasing activities.
This role goes beyond traditional invoice processing and plays a key part in analyzing cost drivers, resolving discrepancies, and improving processes across the procure-to-pay cycle. You will work closely with Accounting, Purchasing, Operations, and Warehouse teams to ensure accuracy, efficiency, and visibility across financial and operational workflows.
Key Responsibilities
Accounts Payable
- Manage full-cycle accounts payable, including invoice processing, coding, and approvals
- Perform 2-way and 3-way matching (PO, receipt, invoice)
- Review invoices for accuracy, proper authorization, and policy compliance
- Resolve discrepancies with vendors and internal teams
- Maintain vendor records and documentation (W-9s, terms, etc.)
- Reconcile AP subledger to the general ledger
- Support month-end and year-end close processes
- Review and reconcile inventory-related invoices against purchase orders and receipts
- Investigate pricing, quantity, and inventory variances
- Partner with warehouse and operations teams to resolve discrepancies
- Identify trends in inventory cost fluctuations and support improvements
- Review and audit freight invoices (rates, fuel surcharges, accessorial charges)
- Reconcile freight invoices to shipments and contracts
- Analyze freight spend and identify cost-saving opportunities
- Monitor and report on freight trends and variances
- Identify and implement process improvements across AP and procure-to-pay workflows
- Support reporting for AP aging, freight spend, and inventory variances
- Assist with audits and internal controls
- Partner cross-functionally to improve data accuracy and system utilization
Education & Experience
- Associate’s degree preferred
- 3–5 years of accounts payable experience (distribution or manufacturing preferred)
- Experience with inventory, freight, or purchasing processes strongly preferred
- ERP system experience required
- Strong understanding of 3-way matching, accruals, and general ledger impact
- High attention to detail and accuracy
- Strong Excel and analytical skills
- Ability to identify discrepancies and solve problems proactively
- Strong communication skills and ability to work across departments
- Ability to manage multiple priorities in a fast-paced environment
- Stable, growing company with a strong customer base
- High-impact role with visibility across multiple departments
- Collaborative, team-oriented environment
- Opportunity to improve processes and make a measurable difference
- Health, dental, vision, and life insurance
- 401(k) / Roth (with company match)
- Paid time off and holidays