Procurement Specialist

The Procurement Specialist plays a pivotal role within the Procurement team, focusing on a variety of critical activities, including the execution of purchasing operations, management of inventory, meticulous handling of vendor relationships, and the efficient management of both receiving and shipping and logistics documentation. This role is instrumental in analyzing supplier proposals, ensuring that material procurement is both timely and cost-effective, and that it aligns seamlessly with production schedules. The Procurement Specialist is the backbone of the supply chain process, providing essential support to the Procurement Manager and Supply Chain Coordinator by optimizing operational costs and contributing significantly to the company's operational efficiency and success. 

Essential Functions

• Purchasing and Procurement: Conduct purchasing operations with a keen focus on optimizing costs and ensuring timely procurement of materials and goods. Place purchase orders based on production requirements and inventory levels. Maintain up-to-date knowledge of market trends and supplier landscapes to identify sourcing opportunities.

• Quote Evaluation: Critically analyze and evaluate supplier quotes, considering factors such as price, quality, and delivery times. Work closely with the Supply Chain Manager to select the most suitable suppliers that align with the company's cost and quality objectives.

• Receiving Documentation: Oversee the documentation process for received goods. Ensure accuracy and completeness of documents and coordinate with the procurement and accounting departments to resolve discrepancies. Maintain detailed records for auditing and tracking purposes.

• Vendor Management: Assist in establishing and maintaining strong, strategic relationships with suppliers and vendors. Participate in negotiations and discussions to secure advantageous terms and build a reliable supply base. Coordinating contractor and service provider in accordance with compliance regulations, such as training and access to MSE’s properties.

• Inventory Management Support: Support inventory control efforts by providing accurate details of incoming and outgoing goods to ensure that inventory levels are optimally maintained. Assist in conducting regular inventory audits and analyses to identify variances and opportunities for improvement.

• Process Improvement: Contribute to the identification and implementation of process improvements within the department, aiming to increase efficiency, reduce costs, and improve overall performance.

• Compliance and Reporting: Ensure compliance with all relevant regulations, company policies, and standards. Assist in preparing and presenting reports on procurement activities, supplier performance, cost savings, and other key metrics.

PPE Requirements and Safety Rules

• Eye protection is required everywhere in the plant.

• Hearing protection is required everywhere in the plant.

• Safety-toed shoes or boots are required everywhere in the plant.

• The maximum weight allowed to be lifted by one person is 80 pounds.  Anything heavier requires the aid from another person, forklift, big joe, or roll handlers.

Core Competencies

• Strong analytical skills with the ability to evaluate and negotiate supplier quotes.

• Excellent organizational skills, with a focus on accuracy and attention to detail.

• Effective communication and interpersonal skills for managing vendor relations.

• Proficiency in supply chain management software and tools.

• Ability to work collaboratively within a team and support the objectives of the Procurement Manager

Supervisory Responsibility

This position has no supervisory responsibility.

Work Environment

This job operates in a professional office environment. The dress code is business casual. This role routinely uses standard office equipment. This position is occasionally exposed to outdoor conditions.

Physical Demand

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties/functions of this job. (Reasonable accommodation may be made to enable individuals with disabilities to perform their duties and essential functions).

Position Type and Expected Hours of Work

This is a full-time position, and general hours of work are 8:00 a.m. to 5:00 p.m., Monday through Friday.  This position does require occasional weekend/holiday work.  You must participate in inventory on the 1st of every month, with no exceptions. 

Education and Experience

High School Diploma required. 

Bachelor's degree in supply chain management, business administration, or a related field preferred

Other Duties

Please note that this job description is not designed to cover or contain a comprehensive listing of the activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Reasonable accommodation can be made for Qualified ADA disabilities if they help the employee perform the position's essential functions and duties.

MSE is an equal opportunity employer. We want applicants of diverse backgrounds and hire without regard to race, color, gender, religion, national origin, ancestry, citizenship, disability, age, sexual orientation, or any other characteristic protected by law