What are the responsibilities and job description for the Project Assistant position at Mid Atlantic Mechanical?
What we’re looking for:
At Mid-Atlantic Mechanical, we value team members who embody professionalism, technical expertise, and a commitment to excellence.
The Project Assistant to the CEO is responsible for supporting the Chief Executive Officer in driving strategic initiatives, operational priorities, and executive-level projects. This role serves as a trusted partner to the CEO, helping coordinate business activities, manage communications, and ensure follow-through across departments. This position requires strong project coordination skills, the ability to communicate effectively with leaders, employees, clients, vendors, and business partners.
What we offer:
Pay Range: $30 - $34/ per hour
Benefits & Perks:
· Competitive Salary & Compensation Reviews: Rewarding your hard work & dedication
· Weekend-Free Schedule: Monday-Friday schedule for a healthy work-life balance
· Paid Select Holidays: Celebrate with family & friends
· Comprehensive benefits package: Base plan dental, health & vision insurance paid in full by Mid-Atlantic for the employee only
· Financial Security: 401(k) plan with generous company match for your future
· Time Off: Flexible PTO to recharge & rejuvenate
· Career Growth Opportunities: We value your expertise & support your professional development.
· Mid-Atlantic Kitchen Access: The job will feed your pockets, but the fully stocked kitchen & fridges will feed your body. Company-supplied drinks, fruits, salads, chips, yogurts, ramen… so much to choose from and pizza Friday lunches to connect with co-workers & start the weekend off right.
Administrative Support
- Manage the CEO's calendar, appointments, meetings, and scheduling priorities.
- Screen and prioritize communications, emails, phone calls, and meeting requests.
- Serve as a liaison between the CEO and internal departments, clients, vendors, and business partners.
Project Management & Coordination
- Assist in planning, organizing, and tracking company-wide strategic initiatives.
- Maintain project timelines, deliverables, and action item trackers for executive projects.
- Follow up with department leaders to ensure deadlines and commitments are met.
- Coordinate cross-functional projects involving Operations, Construction, Estimating, Finance, HR, IT, and Procurement.
- Prepare project status reports and executive summaries for leadership review.
- Coordinate special projects, research assignments, and operational improvement initiatives.
- Interface with customers, vendors, subcontractors, owners, and strategic partners as required.
Qualifications
- Associate's or Bachelor's degree in Business Administration, Management, Communications, Construction Management, or a related field preferred.
- Minimum 1 year of administrative, executive assistant, project coordination, or project management support experience.
- Exceptional organizational, prioritization, and multitasking abilities.
- Strong written and verbal communication skills.
- Advanced proficiency with Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
Job Type:
Full-time
Physical Requirements
- Primarily office-based work environment.
- Ability to sit, stand, walk, and use computer equipment for extended periods.
- Occasional travel to company facilities, project sites, meetings, or events may be required.
Equal Opportunity Employer
The Mid-Atlantic Companies are proud to be an Equal Opportunity Employer. We do not discriminate against any applicant or employee on the basis of race, color, religion, creed, sex, pregnancy, national origin, ancestry, age disability, marital status, civil union or domestic partnership status, sexual orientation, gender identity or expression, genetic information, military or veteran status, or any other protected classification under applicable federal, state or local law.
Pay: $30.00 - $34.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $30 - $34