Logistics Specialist

Classification: Non-Exempt

Reports to: Purchasing Manager

Summary

The Logistics Specialist is responsible for managing the full procurement lifecycle in support of government contracts, ensuring compliance with federal regulations and company policies. This role utilizes our current accounting program to process requisitions, track commitments, and maintain accurate procurement records. The position plays a critical role in ensuring timely acquisition of goods and services while maintaining audit-ready documentation.

Essential Duties and Responsibilities

• Manage the end-to-end procurement process, from requisition through purchase order closeout.
• Review and validate purchase requisitions for accuracy, funding, and compliance.
• Ensure compliance with FAR, DFARS, and internal procurement policies and procedures.
• Solicit and evaluate vendor quotes; perform price and cost analysis to determine best value.
• Maintain complete and compliant procurement files, including quotes, justifications, and approvals.
• Support subcontract administration, including issuance of subcontracts and tracking deliverables.
• Monitor purchase orders for status, delivery schedules, and discrepancies; expedite as needed.
• Coordinate with Program Management, Logistics, Production, Quality, and Accounting teams.
• Resolve invoice discrepancies and support accounts payable processes.
• Maintain and manage approved vendor lists and vendor performance records.
• Assist with small business subcontracting requirements and reporting, if applicable.
• Track procurement metrics, open commitments, and support budgeting/forecasting efforts.
• Prepare documentation and reports for internal and external audits (e.g., DCAA, DCMA).
• Ensure proper flow-down of contract requirements, clauses, and terms to vendors and subcontractors.

Competencies

• Communication Proficiency
• Decision Making
• Thoroughness
• Time Management
• Initiative
• Collaboration Skills
• Computer Skills
• Multitasking Skills
• Detail-Oriented
• Organization
• Flexibility
• Technical Capacity
• Management of Financial Resources
• Problem-Solving
• Documenting and Recording Information
• Evaluation of Information

Work Environment

• Primarily an office environment with occasional interaction with warehouse or production areas
• Extended periods of computer work and communication with internal teams and vendors

Physical Demands

Lifting: Yes; 0-100% of time; 0-40 lbs.

Walking: Yes; 0-100% of time

Climbing: No

Bending: No

Sitting: Yes; 0-75% of time

Standing: Yes; 0-25% of time

Stooping: No

Kneeling: No

Position Type and Expected Hours of Work

Monday – Friday between the hours of 7:00 a.m. and 5:30 p.m.  The immediate supervisor will discuss hours with employees, as each department’s needs vary. 

Travel

No travel is expected for this position.

Required Education and Experience

• High school diploma or its equivalent; supplemented by college-level coursework in Supply Chain Management, Business Administration, or a related field, or an equivalent combination of education and relevant experience preferred.
• 1 year of procurement experience in a government contracting environment
• Hands-on experience with Costpoint preferred
• Strong knowledge of FAR/DFARS and government procurement regulations
• Experience with subcontracting and contract flow-down requirements preferred
• Proficient in Microsoft Office Suite, especially Excel

Additional Eligibility Qualifications

• Strong understanding of government procurement lifecycle and compliance requirements
• Ability to perform price/cost analysis and maintain audit-compliant documentation
• Excellent negotiation and vendor management skills
• Strong organizational and time management abilities
• High attention to detail and accuracy
• Ability to manage multiple priorities in a deadline-driven environment
• Strong written and verbal communication skills
• Ability to handle sensitive and confidential information
• Compliance with all company policies and government regulations
• May require occasional overtime based on contract demands

Work Authorization/Security Clearance (if applicable)

1.  U.S. Citizen
2. Ability to obtain and maintain a security clearance, if required

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

EEO Statement 
Mid Atlantic Engineering Technical Services, Inc. (MAETS) is an Equal Opportunity Employer, including disability/vets. Follow this link to learn more about your rights: https://www.eeoc.gov/poster

MAETS is a Service-Disabled Veteran-Owned Small Business headquartered in Chesapeake, Virginia. We are committed to providing reliable and cost-effective solutions with engineering, technical support, installation, program management, laboratory support services, and depot-level maintenance of C5ISR systems.