Administrative Assistant for Student Development

Job Summary: Manage the Student Development Office and provide positive, hospitable customer service as the face and first impression of the office — in person, online, and on the phone. Show compassion to students and work on special projects as needed or assigned. Nurture a welcoming office climate. This is a full-time, 12-month position, 8am – 5pm, Monday – Friday with occasional Saturdays during special events such as New Student Orientation, move-in days, or Pioneer Days.

Essential Duties and Responsbilities

• First point of contact for the Student Development Office and Student Counseling Services.
• Provides administrative support for the VP and the Directors of Residential Life, Student Life, and Student Counseling and Wellness.
• Provides coverage for the front desk, including answering phones, transferring calls, and taking messages; sends and receives faxes and emails on behalf of the staff.
• Helps students schedule counseling appointment, sends paperwork, and helps manage intern schedules and online software platform.
• Processes check requests/requisitions and reconciles credit card statements and expense reports.
• Manages student ID cards, including access assignment and usage reports.
• Generates presentations and records meeting minutes when needed.
• Facilitates the daily routine of the office — receives students and visitors, orders office supplies, reports maintenance issues, schedules meetings, and manages collaboration spaces.
• Oversees student worker assignments and performance.
• Assists in the coordination, control, and completion of special projects as requested.
• Assesses and assists with student needs as they are presented.
• Processes and maintains accurate records.
• Works effectively with faculty and staff across various university departments.
• Enters student information electronically.
• Assists with student housing assignments.
• Maintains office upkeep and cleaning of the office area, conference room, storage room, and kitchen.
• Additional duties as assigned

Qualifications/Skill Required

• Ability to multi-task.
• Strong organizational skills with attention to detail.
• Professional communication and interpersonal skills.
• Establishes and maintains hospitable working relationships with others.
• Solid computer skills, including all Microsoft Office products, with the ability to quickly learn and adapt to new software applications.
• Proven ability to work effectively both independently and as part of a team.
• Ability to work under pressure and handle highly confidential material.
• General knowledge of MidAmerica Nazarene University.

Education and/or Experience

• 3 to 5 years of progressive administrative support experience.
• College degree preferred.
• Experience and skill with software such as Microsoft Word and Excel; experience with Banner, Adobe InDesign, Photoshop, and FileMaker Pro preferred.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Application: Upload the following documentations below

• Cover letter
• Resume
• Statement of Faith (see below)

Questions may be addressed to Abigail Harris, HR Generalist, at abrubaker@mnu.edu.  

Statement of Faith: MidAmerica Nazarene University is an intentionally Christian Community and desires that all employees in positions of leadership reflect a foundational Christian position in word, attitude and action. While there is no predetermined length or format for the Personal Statement of Faith, the norm is a one page narrative document describing the applicant’s central Christian beliefs, significant formative influences in the applicant’s Christian experience (e.g., religious experiences of conversion or the affirmation of one’s faith, one’s family and/or home life, spiritual aspirations), and ways in which the applicant’s faith is being demonstrated in daily patterns and practices.

Review of applications will begin immediately and continue until position is filled.

MidAmerica is very much interested in reviewing applications from qualified members of traditionally underrepresented groups in America, including women and racial and ethnic minorities. MidAmerica Nazarene University policy prohibits discrimination based on race, sex, religion*, age, color, creed, national or ethnic origin, marital status, disability, genetic information, or any other legally protected class in the recruitment and admission of students, in the hiring process, during employment, and in the operation of all university programs, activities, and services.

*Christian faith and employment at MidAmerica Nazarene University: MidAmerica Nazarene University is an expression of the Church of the Nazarene. It reserves the right to prefer employees based on religion (Title VII, Section 702-703, U.S. Civil Rights Act of 1964). Preferred candidates demonstrate a strong commitment to the Christian faith, active participation in a local church, and a philosophy of Christian higher education consistent with the Wesleyan tradition.

Read the university’s full Non-Discrimination/Equal Employment Opportunity Statement at www.mnu.edu/employment.