Administrative Assistant for Christian Ministry & Formation

Description

University Overview:  MidAmerica Nazarene University (MNU) is a private, liberal arts university with a variety of undergraduate, graduate, and adult education programs, accredited by the Higher Learning Commission.  Located in the Kansas City metropolitan area, MNU seeks to educate students to serve with purpose within the educational context of the liberal arts, and a Wesleyan-holiness theological perspective.  MNU has an enrollment of approximately 1300 students with over half considered traditional undergraduate students.  For more information about MNU, see our website:  www.mnu.edu.

JOB DESCRIPTION:

• Administrative Assistant
• Full Time (10 month, 5 hours per week in June & July)
• Reports to Department Chair of Christian Ministry & Formation

Department of Christian Ministry and Formation

• Assist the CMF chair with the following:
  • Maintaining a record of teaching schedule for department faculty and managing load sheets.
  • Hiring new adjunct instructors and full-time faculty members.
  • Managing the department budget.
  • Making arrangements for department meetings and taking minutes.
  • Constructing class schedule for entire year plus changes each semester.
  • Compiling statistical reports and maintaining records of CMF students.
  • Maintaining department calendar.
  • Developing and maintaining promotional material in partnership with marketing.
• Assist CMF faculty and adjunct instructors with the following:
  • Collecting textbook adoptions.
  • Collecting course syllabi by semester.
  • Maintaining current advisee lists, updating advising sheets, and enrolling students for Fall, spring, and summer courses.
  • Copying, scanning, grading, and proctoring make-up exams as needed.
  • Coordinating and maintaining records of Senior Comprehensive Exams.
  • Planning and organizing department events (freshmen and senior retreats, conferences, workshops, etc.).
• Organize and maintain CMF Office:
  • Cultivate a hospitable environment for prospective students, parents, and special guests (i.e., district superintendents, alumni, pastors, guest speakers, etc.)
  • Keep supplies stocked
  • Order equipment and software as needed
• Serve students in the following ways:
  • Coordinate weekly department coffee hour.
  • Build relationships, especially with majors and minors.
  • Supervising student workers.

Church Relations

• Assist director of The Call as needed
• Assist director of church relations and CMF chair with the following:
  • Maintaining and developing connections with churches and districts on the North Central Field.
  • Managing church relations budget.
  • Managing travel calendar and arrangements.
  • Hosting on-site events (i.e., GPACS, OPN, ARMM, and PALCON)
  • Hosting Pastors in Residence and maintaining Pastor’s Apartment.
  • Managing pulpit supply requests, internship requests, and honoring anniversary churches.

Pioneer Trek

• Assist the director of the Pioneer Trek Program with the following:
  • Planning travel arrangements for trips (flights, insurance coverage, transportation to and from airports, etc.)
  • Managing finances for each trip.
  • Identifying, promoting, and evaluating trip opportunities.
  • Providing training materials and preparation support for trip leaders.
  • Facilitating the approval process for each trip.

Qualifications

Qualifications:

• Attention to detail
• General clerical and administrative skills
• Calendar & schedule management
• Ability to work as a collaborative team member
• Customer service and phone/email communication

Application: Review of application will begin immediately and continue until the role is filled. To apply for the position, please attach the following required documents:

• Resume
• Cover letter
• Professional references
• Personal statement of faith - see below

Questions about the application process may be addressed to Abigail Harris, HR Generalist, at abrubaker@mnu.edu. Questions regarding the position may be directed to Dr. Scott Dermer, at sbdermer@mnu.edu.

Statement of Faith: MidAmerica Nazarene University is an intentionally Christian Community and desires that all employees in positions of leadership reflect a foundational Christian position in word, attitude and action. While there is no predetermined length or format for the Personal Statement of Faith, the norm is a one or two-page narrative document describing the applicant’s central Christian beliefs, significant formative influences in the applicant’s Christian experience (e.g., religious experiences of conversion or the affirmation of one’s faith, one’s family and/or home life, spiritual aspirations), and ways in which the applicant’s faith is being demonstrated in daily patterns and practices.

MidAmerica is very much interested in reviewing applications from qualified members of traditionally underrepresented groups in America, including women and racial and ethnic minorities. MidAmerica Nazarene University policy prohibits discrimination on the basis of race, gender, age, color, creed, national or ethnic origin, marital status, or disability in the recruitment and admission of students and in the operation of all university programs, activities, and services.   Any concerns regarding discrimination on the basis of gender or disability should be addressed to the Associate Academic Vice President, university coordinator of Section 504 of the Rehabilitation Act of 1973 and Title IX of the Education Amendments of 1972, in the Academic Offices in Lunn Hall, (913) 971-3573.

*Christian faith and employment at MidAmerica Nazarene University: MidAmerica Nazarene University is an expression of the Church of the Nazarene. It reserves the right to prefer employees based on religion (Title VII, Section 702-703, U.S. Civil Rights Act of 1964). Preferred candidates demonstrate a strong commitment to the Christian faith, active participation in a local church, and a philosophy of Christian higher education consistent with the Wesleyan tradition.

Read the university’s full Non-Discrimination/Equal Employment Opportunity Statement at www.mnu.edu/jobs.