University Registrar

POSITION SUMMARY:  

The purpose of the Office of the Registrar is to provide and continually improve academic support services to students, alumni, faculty, and staff. The major responsibilities of the office include maintaining the accuracy, integrity, and security of the University's academic records and promoting equity by developing and supporting effective policies and processes. The University Registrar provides leadership and oversight to all aspects of the Office of the Registrar. The University Registrar plays a critical role in the University and Academic operations by effectively managing the maintenance and integrity of all student academic records, the approved curriculum, the creation and maintenance of course schedules, all areas of student registration and the recording and reporting of grades, compliance with FERPA regulations, and the establishment and maintenance of processes for the equitable and consistent administration of policies and procedures as they relate to registration and academic record keeping. The University Registrar must provide strong leadership consistent with the academic goals and mission of the institution.  

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Management of staff and operations of the Office of the Registrar;
• Supervises the registration of continuing and incoming undergraduate students, transfer of credits, and degree evaluations;
• The Registrar ensures the integrity, accuracy, and security of all academic records of current and former students, and facilitates effective student registration process;
• Partner with Admissions/Enrollment, Business Office, Financial Aid, Deans and Faculty to facilitate an efficient and timely process to move newly accepted students to registered;
• Manages an efficient transcript evaluation and processing;
• Developing and maintaining degree audit system and certification of students for graduation/graduation clearance;
• Maintains up-to-date course schedules, catalogs, final examination schedules;
• Manages efficient use of classrooms;
• Interprets and enforces academic policies and regulations of the University;
• Must keep abreast of operational and reporting trends, regulations, and technology solutions for improving the efficiency and effectiveness of the Office of the Registrar;
• Serves as of the officials responsible for FERPA compliance for the University;
• Develop and maintain accurate curriculum management systems and published in an University Catalog;
• Verify students recommended for president’s list and dean's list, and probation and suspension lists;
• Edits, publishes and maintains integrity of the annual undergraduate and graduate academic catalogs under the direction of the Chief Academic Officer;
• Ensures all catalog data is accurately input into and updated in the Student Information System (SIS);
• Edits, publishes and maintains the academic calendar under the supervision of the Chief Academic Officer;
• Maintains and develops relationships with National Student Clearinghouse, AACRAO, SACRAO, OACRAO and other professional organizations related to the job;
• Develops and maintains Student Information System (SIS) configuration and data entry as it relates to registration and enrollment;
• Collaborate the IRE Office with various reports including enrollment and graduation portions of IPEDS;
• Oversees the regular maintenance and accuracy of the Office of the Registrar's web pages;
• Plans and manages the annual budget of the Office of the Registrar;
• Other Duties as assigned.

OTHER FUNCTIONS:

• Validates NAIA eligibility and oversees submission of transcripts to NAIA eligibility center;
• Reviews and determines eligibility of prospective students; grants admission and issues immigration documents necessary to obtain the F-1 student visa; advises students on the process for obtaining the student visa at the US embassy; serves as a DSO to students in F-1 visa status per DHS regulations;
• Ensures institutional compliance with federal regulations by performing timely and accurate registration and reporting of all F-1 students to the government;
• Monitors academic progress of international students and report this information to DHS on a regular basis, using a web-based tracking system;
• Serves as a resource for requirements and regulatory changes and updates to international student laws and procedures; and
• Serves on appropriate Academic and University Committees.

QUALIFICATIONS:

• Excellent research, written, verbal and interpersonal communication skills;
• Attuned to detail and insistent on correct information and data, both verbal and written
• Experience with student information systems; development of reports, plans and budgets, and regulations related to student records
• Demonstrated experience to manage complex operations and systems
• Sound Christian testimony with the ability to integrate faith and learning
• Subscribe to the statement of faith for Mid-America Christian University
• Subscribe to the mission for Mid-America University.

SKILLS / ABILITIES

• Ability to formulate and implement policies and procedures
• Proven commitment to multiculturalism and working with a diverse student body
• Ability and willingness to work effectively with international students

MENTAL DEMANDS

• Ability to integrate Christian thought and values in all aspects;
• Ability to engage in critical thinking and exercise independent judgment;
• Ability to maintain confidentiality and manage confidential information;
• Ability to communicate effectively in written and oral form;
• Ability to take initiative without direct supervision.

EDUCATION and/or EXPERIENCE:

Minimum of 3-5 years of managerial experience as a registrar or closely related enrollment management professional at a higher education institution; a bachelor’s degree is required, master’s degree preferred.

COMPUTER SKILLS:

Microsoft Office application especially, Outlook, Access, Excel, and Word; and keyboarding.  Experience with scanning software is preferred but not required.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is regularly required to talk or hear and frequently required to stand, walk, sit, and use hands to handle files, computers, and phones; reach with hands and arms; stoop, and kneel. Frequent and regular repetitive movements required using the wrists, hands, and/or fingers. The employee will occasionally lift and/or move up to 40 pounds.  Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT:

The employee agrees to promote the values and mission of MACU as a private Christ-centered University and live a life consistent with biblical principles.  The employee shall conduct himself/herself in a manner consistent with the Mission and Statement of Faith. Additionally, the employee may play a formative role in the spiritual lives of students in a manner consistent with the Mission and Statement of Faith. This may include leading devotions and/or spiritual formation groups and seeking other opportunities consistent with a biblical spiritual formation role.

WORKING CONDITIONS:

The employee is regularly in a typical office environment with adequate light and moderate noise levels. No hazardous or significantly unpleasant conditions. Air-conditioned buildings; tile, concrete and carpeted floors; requiring business casual most days with occasional need for business professional when appropriate.