Academic Coordinator

POSITION SUMMARY:  

The Academic Coordinator provides high-level administrative and operational support to the academic programming of MACU (as assigned). This position is responsible for managing a wide range of administrative functions, event coordination, budget and procurement tracking, faculty and student support services, and campus engagement initiatives. The ideal candidate is organized, proactive, and capable of handling multiple priorities while maintaining professionalism and confidentiality. The Academic Coordinator works closely with the assigned Academic Dean to perform tasks related to the on-going, daily work of academic affairs at the university level

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Field calls and emails regarding faculty, instruction, and academic programs.

• Perform the following administrative support functions: Assist visitors in a professional manner by providing information and direction they may need; answer incoming calls and redirect to the appropriate person; take messages and provide appropriate and necessary information; schedule appointments and maintain an updated calendar; order office supplies as needed.

• Coordinate course schedules for designated schools (adding sections, managing caps, parent/childing, etc)

• Create professional and effectively written communications, including reporting, to internal and constituents.

• Hold responsibility for adjunct instructor onboarding for respective schools.

• Organize meeting locations and setups, and provide a hospitable presence as assigned.

• Create and maintain purchase requests in Laserfiche for designated programs activities/expenditures.

• Assist with budget processes, purchase requisitions, and procurement needs.

• Support student-facing events in coordination with designated schools, Admissions, Enrollment, and Student Services, and Student Affairs.

• Plan events involving students and faculty.

• Participate in campus-wide collaborative and departmental activities.

• Perform other duties as assigned by the Dean of Academic Instruction and Vice President of Academic Affairs.

• Perform specific duties as outlined in the Academic Support Guidelines directed by the Dean of Academic Instruction and the Dean of Academic Initiatives

QUALIFICATIONS:

• Administrative support experience or an equivalent combination of education and experience

• Excellent computer skills

• Ability to maintain interpersonal interactions and communication both with warmth and within professional boundaries.

• Ability to work methodically, accurately, and efficiently

• Excellent oral and written communication skills

• Ability to maintain accurate and organized records and documentation

• Excellent organizational skills

EDUCATION and/or EXPERIENCE:

• Associate’s degree  

• Proven successful experience as an administrative assistant 

COMPUTER SKILLS:

• Experience with Microsoft Office and/or Google Workplace and web conferencing applications such as Zoom or Google Meet
• Preferred experience with learning management systems, student information systems, and simulation lab equipment

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Operate a computer with a keyboard, pointing device, web cam, and speakers

• Stand and sit for extended periods of time

• Walk around the classroom and to/from parking lots and buildings

• Stand, bend, and crouch

• Reach, grasp, move, and hold objects

• Verbally express information or instructions

• Lift, push, pull, and carry up to 20 pounds

• Exercise clear vision at 20 inches or less and adjust focus

• Judge distances and spatial relationships

WORK ENVIRONMENT:

The work environment characteristics here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions