What are the responsibilities and job description for the Administrative Assistant position at Mid-America Carpenters Regional Council Apprentice...?
The Mid-America Carpenters Regional Council Apprentice and Training Program is seeking an experienced Administrative Assistant for our Belleville, IL location. This position is full-time (40 Hours Per Week) with excellent benefit package.
Qualifications
· High School diploma or equivalent. Minimum of 5 years of experience as an Administrative Assistant.
· Must be proficient in the use of computers systems with a working knowledge of Microsoft Office (Word, Excel, Outlook, Power Point, SharePoint and Internet) and desire to become familiar with specific programs and software. Strong experience in Excel and Data Entry.
· Primarily responsible for Belleville Illinois program, including maintaining training records, sending out class invites and scheduling classes.
· Strong organizational, project management, and problem-solving skills with ability to multi-task and prioritize workload.
· Exhibits polite and professional oral communication skills when answering and directing phone calls, as well as professional demeanor in office setting, coworkers and when greeting and helping members who come into the office.
· Bilingual skills a plus
Responsibilities
· Complete and maintain accurate records of apprentice students into multiple database systems.
· Create and distribute emails, letters, and forms for office and contractors.
· Making travel arrangements, including booking flights and transportation reservations.
· Prepare and organize regularly scheduled reports, including information in quarterly meeting agendas and minutes.
· Maintain database and paper filing system, as well as sort and process mail.
· Function as the point of contact for member and contractor requests.
· Process apprentice file updates such as status changes, grades, and upgrades.
· Work cohesively with other staff in executing administrative duties, helping with customers visiting the window, data entry, copying, filing, scanning, etc.
Job Type: Full-time
Pay: $23.00 - $26.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Ability to Commute:
- Belleville, IL 62220 (Required)
Work Location: In person
Salary : $23 - $26