Administration Associate

Job Description

Micron Laser Technology is seeking a Administration Associate for our Hillsboro, OR location.

This is a full time position working Monday-Friday with potential overtime as needed. Hours will be days (8:00am – 5:00pm, one hour unpaid lunch)

Compensation is dependent on experience and ranges from $22-$26 an hour. Full Benefits package offered including medical, dental, retirement plan 3% company matching, quarterly profit sharing, ongoing tuition reimbursement, paid time off, paid sick time. On the job training provided.

The Administration Associate reports to the CEO and is responsible for performing clerical and administrative functions in order to drive company success, and enable our management team. This is an ideal position for anyone looking for a family oriented, small business environment that will allow them to develop their professional career.

Position Summary / Requirements

The Administration Associate collaborates with the Ownership and Management staff to enable sales, operations and regulatory compliance in the PCB and Aerospace manufacturing sectors.

General responsibilities include:

• Draft correspondences and other formal documents
• Plan and schedule appointments and employee events
• Greet and assist onsite guests
• Data entry and management of organized filing systems
• Supervised bookkeeping clerical duties
• Assist Customer Service and Order Fulfillment teams
• Assist the CEO and Ownership group in assigned tasks
• Perform all other office tasks
  
  

General requirements include:

• US citizen or permanent resident with unrestricted rights to work in US.
• Outstanding written, verbal, and email communication skills.
• Ability to thrive in a fast-paced manufacturing environment, work independently or as part of a team, with little or no supervision to complete job requirements.
• Ability to respond to machine alarms - audible or visually distinguish different colors.
• Ability to coordinate with Ownership, Production Management, Sales Management and other employees to ensure that customers and employees are supported.
  
  

Competencies – General

• Communication: Communication follows a logical sequence and is framed in line with audience experience, background, and expectations. Technical terms and jargon related to the industries we serve and the technology / processes we utilize are relevant for fulfilling job requirements. Openly seeks input from others and can present a message in different ways to enhance understanding. Accurately interprets messages from others and responds appropriately with a positive attitude.
• Contributing To Team Success: Makes procedural or process suggestions to work group members or other internal employees for achieving team goals or performing team functions. Provides necessary resources or helps to remove obstacles to help the team accomplish its goals. Values and uses individual differences and talents. Adheres to the team's expectations / guidelines with personal commitment to the team and team responsibilities.
• Decision Making: Recognize and analyze a wide range of potential challenges or opportunities in own work group, across the organization and occasionally with external customers to determine whether action is needed. Implement decisions or initiate action within a reasonable time with consideration of fellow work group members in the decision-making process to ensure buy.
• Initiating Action: Takes immediate action when confronted with a problem or when made aware of a situation in own or other work area. Implements new ideas or potential solutions without prompting; does not wait for others to take action or to request action. Takes action that goes beyond job requirements in order to achieve objectives.
• Managing Work: Identifies critical activities and tasks within own and other work groups adjusts priorities appropriately. Managed own time to complete work and coordinates with others' schedules to avoid conflicts. Takes advantage of available resources (individuals, processes, departments, and tools) to complete work efficiently. Uses time effectively and rarely allows irrelevant issues or distractions from interfering with work completion.
  
  

Competencies - Technical

• Analytical Skills: Skill and ability to: collect, organize, synthesize, and analyze data; summarize findings; develop conclusions and recommendations from appropriate data sources within internal departments, customers and/or suppliers.
• Computer Skills: Windows and Microsoft Office Suite. Experience with bookkeeping/invoicing software. Experience with MRP/ERP software suites.
• Technical Documentation: Complete ability to read, understand, and interpret basic work orders and specifications. Understand and apply document control including revision control, engineering change control, and internal work order travelers.
• Core Math Skills: Complete ability to read, understand, and interpret basic arithmetic (addition, subtraction, multiplication, division), percentage calculations, and an understanding of decimals and negative numbers. The applied use of these skills to verify data, evaluate financial statements, understand reports and detect errors.
  
  

Requirements

• A high school diploma or GED equivalent minimum required with typically 1 or more years of related experience.
• A Associate degree or higher is preferred.