Facilities and Maintenance Manager

Position Overview

We are seeking an experienced
Facilities & Maintenance Manager
to oversee the maintenance and operational efficiency of multiple plant facilities, both at the corporate level and across several remote locations. This role combines two key positions that are being merged into one as part of a strategic transition. With the upcoming retirements of two long-tenured leaders, the Facilities & Maintenance Manager will be responsible for handling all plant and facility coordination—from repair and purchase decisions to licensing and compliance—across the company's locations.

Core Responsibilities

Office & Plant Oversight

• 90% Desk Work
  : The role involves extensive project coordination, troubleshooting, and the creation of bids and quotes for facility-related tasks.
• 10% On-Site Work
  : Although primarily office-based, the Facilities & Maintenance Manager will need to oversee and manage hands-on facility concerns as they arise, such as equipment downtime or emergency issues like roof leaks, HVAC failures, or landscaping needs.

Escalation Point for Facility Issues

• Serve as the primary escalation point for maintenance or equipment issues at branch locations, especially in cases of machine breakdowns or urgent repairs. You will assist remotely when possible or provide guidance on troubleshooting. In situations that require more immediate attention, you'll lead the response efforts.

Vendor Coordination & Project Management

• Manage vendor relationships, including obtaining and reviewing bids for projects ranging from minor repairs (forklifts, machinery) to major renovations (roof replacements, plant upgrades).
• Ensure all projects meet the company's timelines, budget, and quality standards.

Hands-On Leadership

• This is a
  "roll-up-your-sleeves" role
  where the Facilities & Maintenance Manager will not hesitate to tackle issues personally before seeking external support. You will coordinate with and manage local trades (electricians, HVAC specialists, forklift mechanics) as necessary, ensuring that operations run smoothly across all locations.

Fleet & Lease Management

• Oversee all fleet management activities, including maintenance of trucks and box trucks.
• Ensure the timely renewal of lease agreements and manage related inspections, ensuring compliance with any regulatory requirements.

Insurance & Tenant Relations

• Manage property insurance for company facilities, ensuring comprehensive coverage and risk management.
• Serve as the point of contact for tenant relations in buildings that house long-term leases, ensuring their needs are met and addressing any facility-related concerns.

New Construction Projects

• Take the lead as the
  primary point of contact
  for all new construction and plant expansion projects. From planning to execution, you will ensure these projects are completed on time and to the highest standards.

Key Expectations & Skills

Adaptability

• This role requires someone who is
  flexible
  and can adapt to changing priorities and evolving responsibilities. You'll need to be comfortable shifting focus quickly as needs change.

Detail-Oriented & Organized

• The ideal candidate will be able to
  justify, research, and manage various projects
  , often requiring multiple quotes for owner approval. You will need to keep detailed records and manage all aspects of facilities operations with a high level of precision.

Approachable Leadership

• The Facilities & Maintenance Manager will interact with long-tenured employees and act as the
  go-to person
  for facility-related concerns. A collaborative and approachable leadership style is essential, especially when addressing concerns like equipment repairs, facility maintenance, and insurance or DOT compliance.

Hands-On Problem Solver

• A proactive,
  hands-on approach
  to troubleshooting and facility management is required. While you'll manage external vendors when necessary, your ability to step in directly and resolve issues will be crucial.

Qualifications

• Proven experience
  in facilities management or maintenance leadership.
• Extensive knowledge of
  mechanical systems
  , building infrastructure, and
  fleet management
  .
• Familiarity with
  DOT regulations
  and compliance protocols is essential.
• Strong organizational, communication, and vendor negotiation skills.
• Ability to balance
  strategic oversight
  with
  hands-on involvement
  in day-to-day operations.

Desired Attributes

• Leadership Presence
  : Ability to inspire and guide a diverse team, while fostering a collaborative and safe work environment.
• Proactive Mindset
  : Focused on
  preventative maintenance
  and
  operational efficiency
  to reduce downtime and extend the lifespan of facilities and equipment.
• Collaborative Approach
  : Strong interpersonal skills for working with cross-functional teams and external partners.
• Electrical or Mechanical Background
  : A plus, particularly for troubleshooting and repairs.