What are the responsibilities and job description for the Clerical Aide position at Michigan State University?
Position Summary(Basic Job Function)
This a temporary or on-call position. Provides clerical support. Responsibilities may include secretarial, receptionist, bookkeeping, information processing or related clerical tasks. Temps On-Campus: includes College of Human Medicine, the College of Osteopathic Medicine at Detroit Medical Center, and the College of Osteopathic Medicine at Macomb University CenterTerm. On campus temps can work six (6) months then terminate for three (3) months or switch to an oncall. Off campus temps can continuously work nine(9) month appointment with a one (1) week break in between. On-Call allowed to work up to 40 hours/week for three (3) months then must be moved down to 19 hours/week and cannot work more than 520 hours in any six (6) month period.
Unit Position Summary
Specific job duties and responsibilities include, but are not limited to: assisting with the overall accounting processes and providing clerical support for clients and laboratory employees; utilizing Microsoft Office, the laboratory's LIMS financial system, Sage MAS Business Management software, and EBS to receive and process client payments, phone inquiries, walk-ins, account creation and maintenance; preparing and reconciling billing adjustments; reconciling and creating reports; assisting with processing of weekly billing statements; assisting the Account Collections Coordinator and Business Office Supervisor with various accounts receivable duties and special projects as needed; participating in the creation and maintenance of standard operating procedures (SOPs); leading and participating in continued process improvement efforts of the Business Office and VDL; other duties as assigned to carry out the mission of VDL, the College of Veterinary Medicine, and Michigan State University.
Desired Qualifications
Knowledge of University policies and procedures; proficient in MS Excel, Word, and Access; experience with MSU EBS system; experience working with a LIMS and financial software; work experience in accounting, bookkeeping and records maintenance; ability to interact with varied constituents in a timely, courteous, and professional manner; demonstrates a strong work ethic that includes a focus on service, problem solving, teamwork, and the ability to multi-task in a fast-paced environment while maintaining a strong attention to detail with a high degree of accuracy.
Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.
Required Application Materials
Resume/CV, Cover letter, and 3 professional references
Work Hours
STANDARD 8-5
This a temporary or on-call position. Provides clerical support. Responsibilities may include secretarial, receptionist, bookkeeping, information processing or related clerical tasks. Temps On-Campus: includes College of Human Medicine, the College of Osteopathic Medicine at Detroit Medical Center, and the College of Osteopathic Medicine at Macomb University CenterTerm. On campus temps can work six (6) months then terminate for three (3) months or switch to an oncall. Off campus temps can continuously work nine(9) month appointment with a one (1) week break in between. On-Call allowed to work up to 40 hours/week for three (3) months then must be moved down to 19 hours/week and cannot work more than 520 hours in any six (6) month period.
Unit Position Summary
Specific job duties and responsibilities include, but are not limited to: assisting with the overall accounting processes and providing clerical support for clients and laboratory employees; utilizing Microsoft Office, the laboratory's LIMS financial system, Sage MAS Business Management software, and EBS to receive and process client payments, phone inquiries, walk-ins, account creation and maintenance; preparing and reconciling billing adjustments; reconciling and creating reports; assisting with processing of weekly billing statements; assisting the Account Collections Coordinator and Business Office Supervisor with various accounts receivable duties and special projects as needed; participating in the creation and maintenance of standard operating procedures (SOPs); leading and participating in continued process improvement efforts of the Business Office and VDL; other duties as assigned to carry out the mission of VDL, the College of Veterinary Medicine, and Michigan State University.
Desired Qualifications
Knowledge of University policies and procedures; proficient in MS Excel, Word, and Access; experience with MSU EBS system; experience working with a LIMS and financial software; work experience in accounting, bookkeeping and records maintenance; ability to interact with varied constituents in a timely, courteous, and professional manner; demonstrates a strong work ethic that includes a focus on service, problem solving, teamwork, and the ability to multi-task in a fast-paced environment while maintaining a strong attention to detail with a high degree of accuracy.
Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.
Required Application Materials
Resume/CV, Cover letter, and 3 professional references
Work Hours
STANDARD 8-5