Unit Human Resources Coordinator

Position Summary

This position serves as a key human resources support role for departmental operations within the Department of Computer Science and Engineering. The role supports the department's effective functioning by coordinating hiring and onboarding, administering personnel processes, and serving as a resource for human resources policies, procedures, and operational guidance.

Responsibilities include coordinating and processing a wide range of HR-related activities involving faculty, academic staff, support staff, temporary employees, graduate assistants, and student employees. This position works closely with faculty, staff, students, supervisors, and college partners, contributing to a collaborative and service-oriented environment that supports employee success and operational effectiveness.

The role requires interpreting and applying university and departmental policies and procedures, exercising independent judgment in resolving routine administrative matters, and providing accurate and responsive guidance to a variety of stakeholders. Success in this position requires strong organizational skills, attention to detail, sound judgment, confidentiality, and the ability to manage multiple priorities effectively in a fast-paced academic environment.

Key Responsibilities

Faculty and Academic Hiring Coordination

Provides coordination and administrative support for faculty and academic staff hiring activities.

Coordinates faculty and academic staff hiring processes, including position postings, candidate communications, interview scheduling, and onboarding activities

Assists with candidate visit logistics and interview itinerary coordination

Supports departmental search committees throughout recruitment and selection processes

Assists with visa-related processing and employment documentation for international faculty and scholars

Supports equitable and inclusive hiring practices by assisting with search process coordination and related documentation

Maintains hiring-related records and documentation in accordance with university procedures and retention requirements

Human Resources Operations and Employee Support

Provides support for departmental human resources operations and personnel-related processes.

Coordinates and administers personnel-related processes for faculty, support staff, temporary employees, graduate assistants, and student employees

Serves as a departmental resource for HR-related questions, policies, procedures, and operational processes

Interprets and applies university policies, procedures, and collective bargaining agreements in routine situations

Coordinates onboarding and offboarding activities, including orientation support, required training coordination, and employment documentation

Assists with payroll-related transactions, employment updates, and personnel processing activities

Maintains confidential personnel records and HR-related documentation in accordance with university requirements

Compiles and organizes HR-related information and reports to support departmental operations and decision-making

Student and Temporary Employment Administration

Provides administrative support for student and temporary employment processes.

Coordinates hiring and employment transactions for graduate assistants, student employees, temporary employees, and on-call staff

Processes hiring paperwork, payroll approvals, and related employment actions

Assists supervisors and employees with employment procedures and timelines

Maintains employment-related records and documentation

Administrative Operations and Project Support

Provides operational and administrative support for departmental HR-related activities and communications.

• Assists with departmental HR initiatives, projects, and process improvement efforts

• Supports operational activities and performs related administrative duties as assigned

• Assists with maintaining departmental records, documentation, and reporting materials

• Creates, curates, and coordinates content for departmental social media platforms, including Instagram, Facebook, and LinkedIn

• Updates and maintains the department website with current news, events, and announcements

• Maintains and updates the CSE intranet directory and monitors to ensure accuracy of faculty, staff, and other departmental information

• Contributes to a collaborative and customer-service-focused office environment

Other Duties as Assigned

Performs additional duties that align with the role and classification.

Impact of the Role

This position plays an important role in supporting the efficiency and effectiveness of departmental operations by coordinating human resources processes and employee support activities. The role directly contributes to operational continuity, compliance, employee experience, and the overall success of faculty, staff, and students within the department.

Work Environment

This position operates in a standard office environment with frequent interaction among faculty, staff, students, and external stakeholders. The role requires regular use of computers and administrative systems, as well as the ability to manage multiple priorities effectively. Occasional physical activity may include assisting with event coordination and handling office materials.

Hybrid Work Arrangement

This position offers the potential for a hybrid work arrangement that combines in-office and remote work. The specific arrangement will be determined by the supervisor based on departmental priorities and operational needs.