Admin Coord/Project Coord

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Job Summary

This position provides high-level administrative, operational, and project coordination support to the faculty affairs/employee services team within the Department of Ophthalmology and Visual Sciences at the Kellogg Eye Center. The role requires exceptional organizational skills, strong judgment, discretion with highly confidential information, and the ability to independently manage multiple competing priorities in a fast-paced academic medical environment. The Administrative Project Coordinator serves as a key operational team partner working together to support all we serve.

Responsibilities*

• Apply independent judgment and sound decision-making while managing complex administrative responsibilities and responding to highly sensitive and confidential matters with professionalism, discretion, and exceptional customer service.
• Provide advanced administrative and operational support to the team, including coordination of special projects, support of process improvement initiatives, and completion of complex PAR transactions while ensuring accuracy, efficiency, and compliance with institutional policies and procedures.
• Backup and assist with faculty and staff job postings. Job and training verifications.
• Compile, maintain, and monitor spreadsheets and data tracking tools to support departmental operations, reporting, and team initiatives.
• Coordinate onboarding and offboarding activities for new faculty and staff, ensuring integration into departmental systems, training, directories, shared drives, email groups, be an authorized signer and other institutional resources.
• Learn faculty appointment hiring, for processing and back up.
• Support faculty credentialing and recredentialing activities, including preparation and tracking of required documentation
• Renew and maintain faculty state and federal licenses and assist with related compliance activities.
• Be a Cornerstone Learning facilitator for compliance activities and assist with training enrollment and technical support.
• Manage account sponsorships in MCommunity and related institutional systems.
• Have a PCard and reconcile PCard statements through Emburse Enterprise and support team purchasing and reimbursement activities
• Organize meetings, prepare presentations, coordinate Zoom logistics, edit presentation materials, and compile supporting documents.
• Provide traditional administrative support including scanning, printing, ordering o??ice supplies, maintaining electronic files, drafting correspondence, and managing departmental records.
• Collect, sort, and distribute departmental mail.
• Collaborate closely with administrative teams across finance, clinical operations, research, education, marketing, and, development.
• Provide backup support to employee services and faculty affairs operations as needed.
• Perform additional duties as assigned.
  
  
  

Required Qualifications*

• High school diploma or equivalent.
• Minimum 2 - 4 years of administrative, project coordination, or related professional experience.
• Excellent computer skills and proficiency with Microsoft Office Suite and Google documents.
• Strong organizational, written, and verbal communication skills with a demonstrated customer-service focus.
• Ability to prioritize and manage multiple competing deadlines in a fast-paced environment with frequent interruptions.
• Strong attention to detail and ability to maintain accuracy while managing high volume work.
• Demonstrate initiative, creativity, resourcefulness, and problem-solving ability.
• Ability to maintain strict confidentiality and exercise sound judgment with sensitive information.
• Demonstrate the ability to collaborate effectively within a team-oriented environment.
• Candidates should also demonstrate:
• Commitment to continuous personal growth, professional development, and ongoing learning opportunities.
• Teamwork and collegiality
• Compassion and professionalism in customer service
• Innovation and adaptability
• Integrity and discretion
• Commitment to equity and community engagement.
  

Desired Qualifications*

• Four or more years of recent administrative support experience in a complex professional environment.
• Experience working in higher education, healthcare, or academic medicine.
• Knowledge of University of Michigan systems, policies, and procedures.
• Experience using Emburse Enterprise and institutional administrative systems.
• Experience supporting multiple stakeholders in a fast-paced team environment.
• Flexibility to occasionally work outside standard business hours.
  
  
  

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings
  
  
  

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.