HR Generalist

Deadline: December 5, 2025
District/Organization: Pontiac School District
Position/Type: Central Office – 1st Line Admin, full time
Salary: $71,930.47 – $75,571.24

Position Details

QUALIFICATIONS

• Associate or Bachelor’s degree in Human Resources, Business Administration, or related field

preferred.

• Previous experience in human resources or school district administration strongly desired.
• Knowledge of HR laws, compliance standards, and best practices.
• Proficiency in HRIS/HRMS systems, Microsoft Office Suite, and Adobe Acrobat.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and work collaboratively in a fast-paced environment.

LICENSES, REGISTRATIONS OR CERTIFICATIONS

• MSBO Certification preferred
• SHRM Certification preferred
• Criminal background check
• Drug screen required

ESSENTIAL DUTIES & RESPONSIBILITIES

• Employee Onboarding & Compliance
• Coordinate the onboarding process for new employees, including fingerprinting,

reference checks, and collection of legally required documentation.

• Communicate Pontiac School District policies, procedures, and rules to assigned

employees.

• Apply for substitute permits, career authorizations, and approvals through the Michigan

Department of Education (MDE).

• Review teacher certification information to ensure compliance with state and district

requirements.
HR Operations & Data Management

• Process, verify, and maintain all employee documentation, including new hire

paperwork, status changes, terminations, and leaves of absence.

• Accurately input and update data within the Human Resource Management System

(HRMS), ensuring alignment with financial and accounting practices.

• Maintain personnel files for active and former employees and ensure proper

organization and secure storage.

• Update union seniority lists monthly and maintain employee evaluation information.

Compensation & Contract Administration

• Prepare and administer employment contracts, including annual salary increases and

pay assignments.

• Manage the annual rollover of salary tables and employee pay schedules.
• Create and maintain employee workday calendars by employee group in collaboration

with the Business Office

• Review and process extra duty payments in collaboration with the Business Office.

Collaboration & Support

• Serve as a primary HR contact for new and current employees regarding HR-related

issues and concerns.

• Collaborate with the Business Office to provide information for audits and assist with

vendor oversight, including third-party contractors and athletic department personnel.

• Support the Executive Director of Human Resources in collective bargaining activities

and employee relations matters, including leaves, compensation, discipline, and policy
interpretation.

• Participate in recruitment efforts such as job fairs, interviews, and candidate searches

to fill district vacancies.

• Review staffing updates with building administrators to ensure accuracy and alignment

with current assignments.
Systems & Reporting

• Create and modify electronic forms in Adobe; manage user accounts and coordinate

annual renewals with the Technology Director.

• Compile and analyze personnel and compensation data for internal and state reporting,

including REP submissions.

• Review CHRISS for incoming CHRI results, coordinate clearance notifications, and

communicate with the Security Coordinator.
Other Responsibilities

• Provide assistance with audits, special projects, and other HR functions as assigned by

the Executive Director of Human Resources.

PHYSICAL REQUIREMENTS

• While performing the duties of this job, the employee is regularly required to sit and

talk or hear.

• The employee is frequently required to use hands to finger, handle, or feel.
• The employee is occasionally required to stand, walk, reach with hands and arms and

stoop, kneel.

• The employee must occasionally lift and/or move up to 10 pounds.
• Specific vision ability required by this job includes close vision, distance vision,

peripheral vision and ability to adjust focus

Job Posting Approved by: Ashley Smith, Interim Assistant Superintendent of Human Resources
Approval Date: 10/29/2025

E-mail: ja’lena.powell@pontiacschools.org